Administrative Operations Coordinator

6 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $85,000

Job Title: Office Manager

This is a sought-after role that requires exceptional organisational and communication skills. The ideal candidate will be responsible for overseeing day-to-day operations, ensuring the workplace is welcoming and well-presented, and providing high-level administrative support to the team.

About the Role:

The successful applicant will have experience in a similar role, ideally within a multi-site organisation. They will be required to welcome and direct visitors in a professional manner, manage reception calls and emails efficiently, maintain the front of house and office areas, and coordinate meeting room bookings and catering.

Responsibilities:

  • Welcome and direct visitors in a professional manner.
  • Manage reception calls and emails promptly and efficiently.
  • Maintain the front of house and office areas to project a polished corporate image.
  • Replenish kitchen and office supplies.
  • Coordinate meeting room bookings and catering.
  • Assist in planning and delivering office events.
  • Sort and distribute incoming mail and newspapers.
  • Liaise with cleaning contractors to ensure a spotless workspace.
  • Prepare new starter packages and security passes.
  • Conduct monthly maintenance checks.
  • Arrange maintenance quotes and follow up with contractors.
  • Process facilities-related invoices for payment.

Skills and Qualifications:

  • 12+ months' experience in a similar role.
  • Excellent communication skills.
  • Strong organisational and time management skills.
  • High attention to detail and commitment to quality.
  • Proactive and able to juggle multiple priorities.
  • Proficient in Microsoft Office Suite.

Benefits:

Be part of a globally respected organisation with a collaborative team culture and a high-performing environment. This role offers stability, variety, and the opportunity to be the go-to person who keeps the office running smoothly.

What You'll Love About This Job:

You will have the opportunity to work in a dynamic and supportive environment, where you can utilise your skills and experience to make a real impact. You will be part of a talented team that values collaboration, innovation, and excellence.

Employment Details:

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Administrative and Support Services

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