Administrative Officer: Strategic Support Specialist

5 days ago

Waurn Ponds, Victoria, Australia Deakin University Full time

About the Role

Deakin University is seeking a highly skilled Administrative Officer to join its School of Medicine team. As a key member of the team, you will play a pivotal role in ensuring the School's priorities are achieved.

This dynamic and fast-paced role involves coordinating domestic and international selection for the School's courses, providing accurate and timely advice and support to prospective and current students and staff. Excellent planning skills and the ability to work both autonomously and collaboratively are essential requirements for this position.

The School of Medicine offers highly valued programs, including Medicine, Medical Imaging, and Optometry degrees that tackle rural work shortages in Australia. This role offers a hybrid working model, allowing you to work from Deakin's Geelong Waurn Ponds Campus and your own home.

Your Key Responsibilities Will Include:

  • Coordinate the domestic and international selection of the school's courses, utilizing multiple systems (VTAC, GEMSAS, Callista, StudyLink) to assess and process applications, and coordinate selection interviews.
  • Collaborate with relevant School and University teams to coordinate School webinars and the School's awards process.
  • Assist with clinical placements for the school's courses, managing placement data, agreements, and compliance requirements, ensuring all placements are compliant with regulatory requirements.
  • Manage the School's student data, ensuring information is up-to-date and accurate at all times.
  • BUILD PRODUCTIVE RELATIONSHIPS WITH DIVERSE STAKEHOLDERS AND ACTIVELY MAINTAIN POSITIVE RELATIONSHIPS.
  • Present information in a clear, structured, concise, and tailored way by focusing on key messages.

To Be Successful, You'll Have:

  • Completion of a Degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
  • Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
  • Experience operating in a high-pressure diverse environment, involving face-to-face, phone, and written interactions.
  • Experience providing services and support in a large organisation.

About You

We're looking for someone with strong administrative skills, excellent communication skills, and the ability to work effectively in a fast-paced environment. If you have experience working in administration and are passionate about delivering exceptional service, we'd love to hear from you

About the Salary

The estimated annual salary range for this role is between $60,000 - $80,000 per year, depending on your level of experience and qualifications.

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