Project Coordinator/Document Control Specialist
3 days ago
About the Role:
We are seeking a highly organized and detail-oriented Project Coordinator/Document Control Specialist to join our team at Energy Vault. This role will be responsible for coordinating project activities, managing company documents, and ensuring compliance with document management procedures.
Key Responsibilities:
- Coordinate project schedules, meeting minutes, and other project documentation with project managers.
- Work closely with clients, contractors, and vendors to ensure timely delivery of project milestones.
- Monitor project progress and report on any issues or delays.
- Manage and maintain project documentation using Procore/InEight/Team Binder software.
- Assist in creating ad-hoc projects, including PowerPoint slide creation, Excel spreadsheets, Outlook emails, Word docs, and proofreading.
- Document Control:
- Store, manage, scan, image, organize, track, and maintain project documentation.
- Develop procedures for transferring digital files to the Document Management System (DMS) libraries for customers and vendors.
- Ensure that document management processes meet legal and customer requirements.
- Convert selected hard copy files to electronic format.
- Train and assist team members in the use of document management software.
- Retrieve documents in storage areas upon request.
- Respond to requests for documents and distribute them as needed.
- Create templates and establish record retention timelines, registers, and manage overall document revision control.
Requirements:
- 5+ years of experience in project coordination and document control.
- Certification in records management procedures and standards.
- Proficiency in Document Management software (Procore/InEight/Team Binder) and Microsoft Office Suite.
- Excellent verbal and written communication skills, with attention to detail.
- Ability to work in fast-paced, rapid growth environments.
About Energy Vault:
Energy Vault is a global energy solutions provider operating globally with headquarters in Westlake Village, California, and Lugano, Switzerland. We offer comprehensive energy storage solutions and technology-agnostic software suites that orchestrate and integrate multiple energy asset types while optimizing dispatch, costs, revenues, and overall asset performance.
Salary: $80,000 - $110,000 per year
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