Project Coordinator/Document Control Specialist

4 weeks ago


Melbourne, Victoria, Australia Energy Vault Full time
Project Coordinator/Document Control Specialist

At Energy Vault, we are seeking a highly skilled Project Coordinator/Document Control Specialist to join our team. This role is responsible for coordinating project activities and managing company documents. The successful candidate will ensure that all project documentation is accurate, up-to-date, and properly stored.

Key Responsibilities:
  • Coordinate project activities and manage company documents.
  • Ensure that all project documentation is accurate, up-to-date, and properly stored.
  • Work closely with clients, contractors, vendors, and internal stakeholders to facilitate smooth project execution and compliance with document management procedures.
  • Develop procedures for transferring digital files to the Document Management System (DMS) libraries for customers and vendors.
  • Ensure that document management processes meet legal and customer requirements.
  • Prepare and process Requests for Information (RFIs) from engineering contractors, while updating and maintaining the status and registers.
  • Assist in the preparation of daily, weekly, monthly, six-monthly, annual, and ad-hoc reports as required for internal stakeholders and customers.

Requirements:
  • 5+ years of experience in project coordination and document control.
  • Certification in records management procedures and standards.
  • Proficiency in Document Management software (Procore/InEight/Team Binder) and Microsoft Office Suite.
  • Excellent verbal and written communication skills, with attention to detail.
  • Ability to work in fast-paced, rapid growth environments.

Perks of Working with Energy Vault:
  • Annual bonus plan.
  • Restricted Stock Units (RSUs).
  • Superannuation.
  • Reimbursement for home office equipment, phone, and internet expenses.
  • 20 days annual leave.


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