Document Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeDocumentation Full time $78,251 - $115,213
Project Documentation Specialist

We are seeking a skilled and organized Project Documentation Specialist to support the setup and maintenance of our document management systems. This is an exciting opportunity to work with a talented team and contribute to the success of our projects.

The successful candidate will be responsible for establishing priorities, communicating effectively with project team members and stakeholders, and ensuring quality assurance audits are conducted as defined.

  • Supporting the development and implementation of records retention and turnover plans;
  • Managing project access to document management systems, including creating accounts and inviting users;
  • Ensuring supplier and customer documentation is processed within established schedule standards;

The ideal candidate will have strong interpersonal and customer service skills, with the ability to work flexibly and collaboratively across all levels of the organization. Experience with document management systems and tools such as Microsoft Excel, Outlook, and Word is essential.

Key Responsibilities:

  • Document Management: Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types;
  • Training and Development: Ensure training and training records for project administrative personnel are current;
  • Reporting and Analysis: Compile information, analyze, and prepare reports on document/records management and administrative activities;

Requirements:

  • Strong demonstrated experience managing a document/records management program, with focus on configuration of document management systems, work processes, and coordination of project workflow;
  • Intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word;
  • Ability to organize and prioritize assigned document management tasks;

Benefits:

  • Opportunity to work on high-profile projects with a talented team;
  • Professional development and growth opportunities;
  • Flexible and collaborative work environment;

What We Offer:

  • A competitive compensation package;
  • Ongoing training and development opportunities;
  • A dynamic and supportive work environment;

How to Apply:

  • Submit your resume and cover letter to apply for this exciting opportunity;
  • Include any relevant certifications or qualifications in your application;
  • Apply now and take the first step towards a rewarding career with us.

  • Document Coordinator

    7 days ago

    Melbourne, Victoria, Australia beBeeDocumentCoordinator Full time $80,000 - $100,000

    Document Coordinator PositionWe are seeking a highly organized and motivated Document Coordinator to join our Civil Infrastructure team in Melbourne.This role requires exceptional task management, communication skills, and attention to detail. You will work closely with Project Managers to implement project delivery systems, focusing on project planning,...

  • Architecture Project Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeDesign Coordinator Full time $90,000 - $120,000

    **Job Overview**As a key member of our team, you will be responsible for developing feasibility concepts for multiple sites. Your strong communication and negotiation skills will enable you to maintain design intent through all project stages.**Key Responsibilities**Develop and present feasibility concepts for 30 different sites.Support the Design Manager in...

  • Key Document Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    Job Title: Key Document CoordinatorJob SummaryOur organisation is seeking a highly organised and detail-focused Key Document Coordinator to join their team. The successful candidate will be responsible for preparing, reviewing, and managing key documents to ensure accuracy and compliance.Key Responsibilities:Document Management: Prepare, review, and manage...

  • Business Document Coordinator

    7 days ago

    Melbourne, Victoria, Australia beBeeCoordinating Full time $85,000 - $110,000

    Job Title: Bid Coordinator    The role of a bid coordinator is multifaceted and requires strong organizational skills, attention to detail, and excellent communication abilities.• The primary responsibility of the bid coordinator is to manage the submission process from start to finish, ensuring timely delivery and high-quality documents.• This...

  • Travel Documentation Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeDocumentation Full time $60,000 - $80,000

    Job OverviewThe ideal candidate will be responsible for coordinating travel documentation and procedures to ensure a seamless experience for our passengers. This is an exciting opportunity for a detail-oriented individual who is passionate about delivering exceptional customer service and has excellent communication skills.About the RoleWe are seeking a...

  • Healthcare Operations Manager

    7 days ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $110,000 - $143,000

    Job Title: Healthcare Operations ManagerClinical care coordinators play a pivotal role in ensuring the needs of residents are met and effectively documented.This position involves managing clinical teams to guarantee resident requirements are fulfilled, overseeing documentation of resident care plans, and coordinating reappraisals. The successful candidate...

  • Senior Document Coordinator

    7 days ago

    Melbourne, Victoria, Australia beBeeDocumentManagement Full time $100,000 - $110,000

    A Global Document Manager is required to oversee the control and management of all documentation on major projects.About the RoleSupport document management processes, coordinate internal documentation and ensure compliance with established standards.Manage project execution documents, including scanning, quality checking and revising changes in the Document...

  • Senior Document Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeProject Full time $70,000 - $92,000

    Job OpportunityThe primary objective of this role is to facilitate seamless communication between the company and subcontractors, ensuring efficient coordination and documentation management.Key Responsibilities:Serve as a central point of contact for subcontractors, coordinating the handover of documents according to specific site requirements or program...

  • Architectural Documentation Coordinator

    5 days ago

    Melbourne, Victoria, Australia beBeeDocumentation Full time $90,000 - $120,000

    Document Control SpecialistWe are seeking a skilled Document Control Specialist to coordinate project documentation, liaise with stakeholders, and ensure deliverables meet high standards.Main ResponsibilitiesDeliver documentation packages on time and within set parameters.Liaise with Senior Architects and Project Leaders for clear communication and regular...

  • Airfield Document Coordinator

    2 days ago

    Melbourne, Victoria, Australia beBeeDocumentation Full time $90,000 - $110,000

    Document Management SpecialistThis exciting new role will work within the airfield team, supporting and coordinating activities in a highly regulated safety-sensitive working environment.The successful candidate will be instrumental in helping us implement a refreshed document control management system for the airfield, ensuring we meet regulatory...