Senior Document Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeProject Full time $70,000 - $92,000
Job Opportunity

The primary objective of this role is to facilitate seamless communication between the company and subcontractors, ensuring efficient coordination and documentation management.

Key Responsibilities:

  • Serve as a central point of contact for subcontractors, coordinating the handover of documents according to specific site requirements or program standards, ensuring adherence to quality standards.
  • Support project teams by addressing queries related to subcontractor documents and standards.
  • Analyze data from the Design, Construction team and subcontractors to verify document accuracy, escalating inconsistencies to relevant stakeholders as necessary.
  • Verify subcontractor-provided documents prior to issuing payment advice to Project Engineers, preventing potential delays in project completion.
  • Maintain accurate records of document storage throughout the build cycle until final submission.
  • Ensure high levels of data integrity across Service Stream and client databases where applicable.
  • Prepare project HOP documentation and submit it to Project Engineers.
  • Compile red-line drawings based on field technician and subcontractor data and distribute them to Project Engineers for as-built preparation.
  • Foster collaboration with project stakeholders to define and meet contract requirements as needed.

About You

To excel in this role, you should possess:

  • Experience working in telecommunications or a similar industry.
  • A background in data analysis and quality assurance processes.
  • Knowledge of Wireless and Transmission configurations.
  • Familiarity with Telstra Database of Records (DBoR) systems, including MITs, Structure Builder, Whisper, RODs, RFNSA, TCSS, and CANRAD, is desirable.
  • Proficiency in AutoCAD is desirable.
  • Understanding of Site Acquisition, Environmental, and Design (SAED) and Site Made Ready (SMR) processes.
  • A grasp of mobile communications terminology.
  • Strong verbal and written communication skills.
  • Excellent organizational skills and attention to detail.

Requirements

  • Relevant qualifications or certifications.
  • Extensive experience in a related field.

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