Alumni Engagement Coordinator
6 days ago
The University of Queensland is seeking a highly skilled and experienced Alumni Engagement Coordinator to join our Central Advancement team. As a key staff member, you will be responsible for planning and delivering a comprehensive outreach and engagement program that involves a range of targeted events, communications, and marketing initiatives.
Key Responsibilities- Coordinate high-impact and sustainable alumni engagement initiatives to engage with UQ's 340,000 alumni, working closely with university leadership and relevant advancement, academic, and professional staff.
- Provide support to faculties and units wishing to organize alumni initiatives, acting as the primary point of contact and providing advice on alumni event protocols and management.
- Manage senior relationships with internal executives and external constituents, developing an intimate knowledge of the University's target audiences.
- Represent Advancement leadership at functions, liaise with external presenters and guests, and ensure timely advertising and promotion of engagement initiatives through various channels.
- Liaise with external suppliers to negotiate the best outcomes for events, including venue hire, catering, photography, and audio-visual requirements.
- Prepare event briefing materials, such as event proposals, running sheets, briefing notes, and guest lists, and ensure timely circulation.
- Liaise with the advancement team to ensure strategic objectives for each initiative are met, opportunity for engagement is maximized, and maximum impact is achieved.
- Develop systems to track, evaluate, and improve engagement initiatives, producing event status and evaluation reports, and implementing event survey mechanisms.
- Liaise with faculty alumni staff to ensure alignment of alumni relations engagement goals across the university.
- Collaborate with the Annual Giving team and faculties to develop giving and fundraising initiatives as part of programming that supports and develops the donor base.
- A tertiary qualification with relevant experience or extensive work experience/specialist expertise in community engagement, events management, and/or communications.
- Highly effective organizational and planning skills, including excellent attention to detail and accuracy, the ability to use initiative, prioritize workload, solve problems, and meet strict deadlines.
- A sound understanding of basic fundraising and alumni relations principles, and appreciation of the role that engagement and stewardship of donors and volunteers has within fundraising strategies.
- An understanding of marketing and communications principles, as well as an appreciation for sound policies around accurate data evaluation, tracking, and accuracy.
- Demonstrated ability to manage high-quality events and activities within designated budgets, with experience in events management and working with stakeholders from diverse cultural backgrounds.
- Proficiency in the use of a wide range of computer applications, including databases or CRM systems, with experience using the Raiser's Edge database an advantage.
- Knowledge of budget preparation and monitoring, and the ability to rapidly acquire such knowledge.
- A positive attitude, emotional intelligence, and maturity, with outstanding interpersonal and communication skills, confidentiality, and negotiation skills.
- A flexible approach and ability to adapt to changing circumstances.
The University of Queensland is a world-leading institution, committed to excellence in teaching, research, and community engagement. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world, contributing to activities that have a lasting impact on our community.
We offer a range of benefits, including 26 weeks paid parental leave, 17% superannuation contributions, 17.5% annual leave loading, and access to flexible working arrangements, health and wellness discounts, and on-campus childcare options.
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