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Saint Lucia, Queensland, Australia The University of Queensland Full timeAbout This OpportunityWe are seeking a highly motivated and experienced In-reach Program Coordinator to join our team at The University of Queensland. The successful candidate will be responsible for coordinating the development and delivery of on-campus experiences that build skills and interest in archaeology and cultural heritage management, and create...
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Saint Lucia, Queensland, Australia The University of Queensland Full timeAbout This OpportunityWe are seeking a highly motivated and experienced In-reach Program Coordinator to join our team at The University of Queensland. The successful candidate will be responsible for coordinating the development and delivery of on-campus experiences that build skills and interest in archaeology and cultural heritage management, and create...
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Alumni Engagement Coordinator
2 months ago
The University of Queensland is seeking a highly skilled and experienced Alumni Engagement Coordinator to join our Central Advancement team. As a key staff member, you will be responsible for planning and delivering a comprehensive outreach and engagement program that involves a range of targeted events, communications, and marketing initiatives.
Key Responsibilities- Coordinate high-impact and sustainable alumni engagement initiatives to engage with UQ's 340,000 alumni, working closely with university leadership and relevant advancement, academic, and professional staff.
- Provide support to faculties and units wishing to organize alumni initiatives, acting as the primary point of contact and providing advice on alumni event protocols and management.
- Manage senior relationships with internal executives and external constituents, developing an intimate knowledge of the University's target audiences.
- Represent Advancement leadership at functions, liaise with external presenters and guests, and ensure timely advertising and promotion of engagement initiatives through all relevant channels.
- Liaise with external suppliers to negotiate the best outcome for events, including venue hire, catering, photography, and audio-visual requirements.
- Prepare event briefing material, such as event proposals, running sheets, briefing notes, and guest lists, and ensure timely circulation.
- Liaise with the advancement team around pre- and post-event communications to ensure strategic objectives are met and maximum impact is achieved.
- Develop systems to track, evaluate, and improve engagement initiatives, producing event status and evaluation reports, and implementing event survey mechanisms.
- Liaise with faculty alumni staff to ensure alignment of alumni relations engagement goals and objectives across the university.
- Collaborate with the Annual Giving team and faculties to develop giving and fundraising initiatives as part of programming that supports and develops the donor base.
- Ensure event and program messaging and branding aligns with the strategic goals of advancement and the university.
- Liaise with marketing and communications staff to provide up-to-date content for relevant channels, including alumni profiles, bios, and photos.
- Coordinate internal communication about alumni and community engagement activities and outcomes to advancement staff across the university.
- Provide support for other areas of work within the Advancement team during times of peak activity.
- Ensure the central team presents a relevant, consistent, and integrated message and brand to stakeholders, adhering to University policy and style guides.
- Maintain regular contact with staff in faculties and institutes in relation to alumni engagement initiatives.
- Assist the Manager in the preparation of an annual budget, end-of-year report, and planning for alumni engagement initiatives.
- Prepare a comprehensive budget and report for each initiative, ensuring all documents and data are accurately recorded on the shared drive.
- Ensure data and records are updated with accuracy and in a timely manner.
- Some event-related travel may be required from time to time.
- The Alumni Engagement Coordinator will be required to work after hours from time to time and may be required to work on weekends.
