Alumni Engagement Coordinator
21 hours ago
The University of Queensland is seeking a highly skilled and experienced Alumni Engagement Coordinator to join our Central Advancement team. As a key staff member, you will be responsible for planning and delivering a comprehensive outreach and engagement program that involves a range of targeted events, communications, and marketing initiatives.
Key Responsibilities- Coordinate high-impact and sustainable alumni engagement initiatives to engage with UQ's 340,000 alumni, working closely with university leadership and relevant advancement, academic, and professional staff.
- Provide support to faculties and units wishing to organize alumni initiatives, acting as the primary point of contact and providing advice on alumni event protocols and management.
- Manage senior relationships with internal executives and external constituents, developing an intimate knowledge of the University's target audiences.
- Represent Advancement leadership at functions, liaise with external presenters and guests, and ensure timely advertising and promotion of engagement initiatives through various channels.
- Liaise with external suppliers to negotiate the best outcomes for events, including venue hire, catering, photography, and audio-visual requirements.
- Prepare event briefing material, such as event proposals, running sheets, briefing notes, and guest lists, and ensure timely circulation.
- Liaise with the advancement team to ensure strategic objectives for each initiative are met, opportunity for engagement is maximized, and maximum impact is achieved.
- Develop systems to track, evaluate, and improve engagement initiatives, producing event status and evaluation reports, and implementing event survey mechanisms.
- Liaise with faculty alumni staff to ensure alignment of alumni relations engagement goals across the university.
- Collaborate with the Annual Giving team and faculties to develop giving and fundraising initiatives as part of programming that supports and develops the donor base.
- A tertiary qualification with subsequent relevant experience, or extensive work experience/specialist expertise in community engagement, events management, and/or communications.
- Highly effective organizational and planning skills, including excellent attention to detail and accuracy, the ability to use initiative, prioritize workload, solve problems, and meet strict deadlines.
- A sound understanding of basic fundraising and alumni relations principles, and appreciation of the role that engagement and stewardship of donors and volunteers has within fundraising strategies.
- An understanding of marketing and communications principles, as well as an appreciation for sound policies around accurate data evaluation, tracking, and accuracy.
- Demonstrated ability to manage high-quality events and activities within designated budgets, with experience in events management and working with stakeholders from diverse cultural backgrounds.
- Proficiency in the use of a wide range of computer applications, including databases or CRM systems, with experience using the Raiser's Edge database an advantage.
- Knowledge of budget preparation and monitoring, as well as processing financial transactions in a large organization, or the demonstrated ability to rapidly acquire such knowledge.
- A positive attitude, emotional intelligence, and maturity, with outstanding interpersonal and communication skills, confidentiality, and negotiation skills.
- A flexible approach and ability to adapt to changing circumstances.
The University of Queensland is a world-leading institution, committed to positioning itself as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity, and delivering world-leading research and innovation.
We are committed to building strong relationships with our 340,000 alumni worldwide, as Change Makers, creating opportunities to share knowledge, skills, ideas, and provide mentoring and peer coaching opportunities, leading to lifelong beneficial partnerships.
For more information about this opportunity, please contact Emma Dawson, Manager, International Alumni Engagement via [insert contact information].
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