Record Management Specialist

3 days ago

Perth, Western Australia beBeeDocumentManagement Full time $120,000 - $180,000

Job Title: Record Management Specialist

 

Job Overview:

This role involves leading and coordinating record management activities across multiple projects to ensure consistency, compliance, and efficiency in managing all project records.

 

Key Responsibilities:

  • Oversee the development and implementation of record management standards, processes, and best practices
  • Provide guidance on data flows, retention, and disposal to ensure alignment with program-wide requirements
  • Establish procedures for document development, distribution, and retention; collaborate with project teams, contractors, suppliers, and other stakeholders to ensure procedures deliver the required information level
  • Lead training and assessments of record management workflows, and implement improvements as needed
  • Create quality monitoring methods to track data entry accuracy and prepare regular progress reports for management
  • Implement standard record management workflow processes, address gaps, and improve processes as necessary
  • Interface regularly with internal and external customers to ensure deliverables meet expectations
  • Develop and maintain records formats according to contract and storage requirements
  • Utilize Bechtel-standard software and client systems to manage access, registration, distribution, and transmission of project documentation
  • Coordinate individual project turnover and archival plans
  • Perform other duties as directed by management

 

Requirements:

  • Strong leadership, stakeholder management, analytical, and technical skills
  • Experience in project document management, including procedural work, customer interfaces, and records management
  • Proficiency in training and supervision of personnel
  • Good oral and written communication skills
  • Knowledge of budgeting and cost management
  • Strong organizational skills
  • Knowledge of industry and regulatory standards for record keeping
  • Working knowledge of computer programs for records tracking, archival, retention, and storage
  • Familiarity with quality assurance programs and Documents, Records & Information Management (DRIM) requirements

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