Records Coordinator

2 weeks ago


Perth, Western Australia beBeeSpecialist Full time $90,000 - $120,000
Document Management Specialist

The role of Document Management Specialist is an exciting opportunity to contribute to the success of a dynamic organization. As a key member of the engineering team, you will play an active role in managing and maintaining accurate and up-to-date documentation for projects.

Key Responsibilities:
  • Timely process project documents, including data entry, scanning, distributing, and filing as required.
  • Maintain the existing database and Document Management Repository in SharePoint
  • Monitor and control revision history within an Electronic Document Management System (EDMS).
  • QA/QC documents to ensure documents are categorized and numbered to project requirements.
  • Receive, record, distribute and track project documents through the document life cycle to archive at completion.
  • Generate status reports on deliverables for both internal and external stakeholders
  • Assist in the review and development of Document Control Work Instructions and Procedures.
Requirements:
  • A proactive approach to customer service.
  • Proven experience with industry standard EDMS such as SharePoint, M-files, Box, Intuit, QDMS, Aconex or similar.
  • Strong time management skills with attention to detail.
  • Previous experience with compilation of commissioning documentation and Work Packs for site teams.
  • Medium to advanced knowledge level of expertise with Microsoft Software Packages.
  • Medium to advanced knowledge level of expertise with Adobe suite.
  • At least 2 years' experience as a Document Controller or a team member on a fast-tracked project in mining or similar industry.
Qualifications:

Graduate certificate or tertiary qualified in communication or library science.

What We Offer:
  • Annual bonus scheme.
  • Salary continuance scheme and life insurance (through Superannuation).
  • Continual development and ability to expand career.
  • Salary sacrifice options.


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