Senior Conference Organizer

2 weeks ago

Melbourne, Victoria, Australia beBeeCoordinator Full time $75,000 - $85,000

Role Overview

This critical role oversees the successful execution of various conference logistics, including venue management, supplier relationships, program development, and on-site coordination.

Key Responsibilities:

  • Research and evaluate potential venues to ensure suitability and compliance with client requirements.
  • Negotiate contracts with suppliers while maintaining effective communication with the conference manager.
  • Coordinate logistics for the conference, ensuring seamless event planning and execution.
  • Oversee the production and distribution of conference materials, signage, and promotional items, which are essential for promoting the event.
  • Develop and manage networking opportunities, such as social events and interactive sessions, to foster meaningful connections among delegates and clients.
  • Collaborate with internal departments to develop an engaging and relevant conference program that meets the needs of all stakeholders.
  • Liaise with speakers, presenters, and session chairs to coordinate schedules, presentations, and AV requirements.
  • Design and manage conference mobile apps or online platforms for program scheduling and attendee engagement.
  • Manage speaker logistics, including travel arrangements, accommodation, and reimbursements.
  • Oversee the program schedule and proactively address any conflicts or issues that may arise during the conference.
  • Provide onsite support during conferences, addressing any issues that may occur and finding timely solutions to challenges.
  • Conduct post-conference evaluations and surveys to gather feedback from attendees and improve future events.
  • Excellent customer service skills and attention to detail are crucial in this role.
  • Ability to work collaboratively in a team and independently when required.
  • Project Management experience is highly valued in this position.
  • Exceptional problem-solving and critical thinking skills are necessary for success in this role.
  • Occasional travel for events may be required.
  • Effective oral and written communication skills are essential for stakeholder management.

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