Administrative Support Coordinator

1 month ago

Brisbane, Queensland, Australia ASPEN MEDICAL Full time

Aspen Medical is a leading global provider of innovative healthcare solutions, serving clients in diverse sectors such as Defence, Mining, Oil and Gas, Government, and Humanitarian. Our company delivers comprehensive healthcare services in remote, challenging, or under-resourced settings.

Job Overview:

This role involves maintaining the administrative operations of our accredited and non-accredited training programs and supporting the Training Delivery Officer in planning and coordinating the delivery of these courses. Responsibilities include assisting with venues, trainers, equipment, and training materials.

Main Duties and Responsibilities:

  • Maintain confidentiality and promote ethical behavior aligned with Aspen Medical's Social Purpose and B Corp principles.
  • Support the Registered Training Organisation (RTO) Manager and Training Team by collecting, collating, and filing data, inputting information into the training database, and managing the Student Management/Learning Management System.
  • Produce certificates for accredited and non-accredited training delivery and coordinate promotional materials with the RTO Manager.
  • Distribute essential documents for training delivery and handle inquiries professionally.
  • Assist with setting up meetings, training rooms, and presentations.
  • Implement corporate policies and procedures, ensure timely and accurate invoicing, and provide up-to-date training delivery reports.
  • Support the RTO Manager with administrative tasks and participate in external audits.
  • Contribute to the moderation and validation of training content.

Skills and Qualifications:

  • Developed written and verbal communication skills.
  • Able to maintain high attention to detail standards.
  • Provide quality customer service to stakeholders.
  • Familiarity with Microsoft Office Suite applications.
  • Able to maintain confidentiality and knowledge of basic administrative functions.
  • Office administrative qualifications and previous experience in working in a Registered Training Organisation in administrative roles.

Salary: $65,000 - $80,000 per annum

About Us:

We are an equal opportunity employer, encouraging applications from Aboriginal and Torres Strait Islander peoples, LGBTQI+ individuals, veterans, and people living with disabilities. We value diversity and inclusion and welcome applications from those with relevant skills and experience.

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