Procurement and Administrative Service Coordinator

13 hours ago


Brisbane, Queensland, Australia UGL Full time

UGL is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies.

We partner with some of the world's largest blue-chip companies, government agencies, private enterprise, and public institutions. Career progression & a long term opportunity of making an impact with a high performing, collaborative and professional team are just some of the benefits that UGL Transport will offer you.

The Procurement and Administrative Service Coordinator is responsible for the delivery of site procurement administrative tasks and to support the UGL Facilities Maintenance (FM) team on Cross River Rail (CRR) and Brisbane Busways.

This role will be achieved through the establishment of a robust system of documentation, operating systems, and a reporting regime to ensure compliance against the project deliverables detailed in the FM Subcontract, Project Scope and Technical Requirements and associated project contractual documents.

In addition, the role will assist in the administrative support to the Cross River Rail project and Busways team in the collation of reporting requirements both internally and external to UGL.

Key Responsibilities:
  • Identify potential suppliers and negotiate contracts
  • Manage procurement processes and coordinate with suppliers
  • Ensure the quality of purchased products and services
  • Keeptab market trends and maintain relationships with vendors
  • Assess products, services and suppliers and negotiate contracts
  • Work within the set budget to purchase goods and services
  • Monitor and enforce the site's procurement policies and procedures
  • Review, compare, evaluate and approve products and services
  • Manage inventories and maintain accurate records
  • Maintain and update supplier information
  • Maintain good supplier relations
  • Research and evaluate prospective suppliers
  • Prepare budgets, cost analyses and reports
Qualifications and Experience:
  • Prior proven experience working as a Procurement and Administration Officer or similar role
  • Knowledge of office management systems and procedures
  • Computer literate and advanced word processing skills including proficiency in Microsoft Office and Excel
  • High level of typing skills including accuracy
  • Proficiency in procurement and administrative supply management

$60,000 - $80,000 per annum, depending on experience



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