Administrative Professional

4 weeks ago

Brisbane, Queensland, Australia Urbis Full time

About Urbis

We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to city-shaping projects.

Our mission is to help create meaningful, sustainable cities & communities.

We pride ourselves in empowering our employees and supporting them to be the best they can be.

You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to exciting work.

We foster an inclusive, flexible, and diverse work environment, committed to fostering opportunities for Aboriginal and Torres Strait Islander individuals and those returning to work after a career break.

Salary: $60,000-$80,000 per annum, depending on experience.

Job Description:

This role will provide vital administrative and secretarial support to the Regional Director of Queensland who also fills the role of Group Director Regions.

Key responsibilities include:

  • Coordinating and managing regional events, including venue booking, entertainment, and attendee coordination.
  • Co-ordinating QLD tenders from an administrative perspective.
  • Attending events to ensure smooth operations.
  • Managing emails, events calendar, and RSVP lists.
  • Collaborating with Office Services and peers for a consistent client/events experience.
  • Conducting research and analysis for opportunities and presentations.
  • Supporting business development and regional activities with key directors and teams.
  • Organising regional activities like monthly morning teas and announcements.
  • Overseeing meeting room bookings, catering, and video conference facilities.
  • Managing diaries, emails, meetings, and travel arrangements.
  • Preparing expense reports and reconciling expenses.
  • Producing and collating documents using advanced Word, Excel, and PowerPoint skills.

Requirements:

To be successful in this role, you will need:

  • Demonstrated experience in a similar role providing high quality administrative support.
  • Demonstrated events coordination experience.
  • Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular).
  • High proficiency in both spelling and grammar.

Benefits:

We offer a range of benefits to our employees, including:

  • Salary continuance insurance.
  • A generous parental leave policy.
  • Health & wellbeing programs.
  • Ongoing training with an annual training budget.
  • Monthly morning teas and regular social events.

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