Executive Assistant to the General Secretary

8 hours ago

Canberra, ACT, Australia The Australian Catholic Bishops Conference Full time
{"h1": "Executive Assistant to the General Secretary", "p": "We are seeking a dedicated and conscientious person to fill the position of Executive Assistant, who thrives on building relationships and providing service excellence. The successful candidate will have the skills and experience to support the General Secretary in managing their workload, including diary and travel arrangements, and monitoring the activities of the Bishops Conference and its agencies.

Key Responsibilities:

* Provide executive support to the General Secretary, including maintenance of a diary, preparation of an annual General Secretariat calendar, maintenance of a record of current and completed projects and tasks, and travel and accommodation bookings.
* Monitor and report on the key activities and issues being discussed by the various Bishops Commissions, to ensure that all items to be actioned by the General Secretary are being dealt with in a timely manner.
* Administer all incoming correspondence to the General Secretary and, where required, draft responses for the approval of the General Secretary
* Draft meeting agendas; prepare meeting papers; publish meeting minutes as approved
* Collate information from a range of sources to assist the General Secretary to draft reports and discussion papers
* Provide secretariat support to the Plenary meeting, including booking accommodation and travel, preparing papers and collating minutes and other reports

Requirements:

* Proven experience in a broad range of office duties and administration assistance, with strong experience in working in a small team without close supervision
* Ability to analyse problems and formulate solutions in relation to executive systems and procedures
* Demonstrated experience in the Microsoft Windows operating environment and the Microsoft Office applications software
* Excellent electronic, oral and written communication skills
* An understanding of and willingness to work within the mission and identity of the Catholic Church
* Relevant tertiary qualifications in a relevant field would be highly regarded and / or a minimum of five years of experience in a similar position

What We Offer:

* Permanent, full-time role in a flexible, friendly and supportive culture
* Senior administrative role
* Competitive salary, convenient Braddon, ACT location, free onsite parking

If you are a motivated and organized individual who is passionate about providing exceptional administrative support, please submit your application, including a cover letter addressing the key requirements listed above.

We look forward to hearing from you"}

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