Executive Assistant to the Chief Executive

5 days ago

Darwin, Northern Territory, Australia Department of Corporate and Digital Development Full time

Job Summary

Agency: Department of Corporate and Digital Development

Work Unit: Executive Services

Job Title: Senior Executive Assistant

Designation: Administrative Officer 6

Job Type: Full Time

Duration: Ongoing

Salary: $96,620 - $107,721

Location: Darwin

Position Number: 20006 RTF 304676

About the Agency:

The Department of Corporate and Digital Development provides information and technology services and shared corporate services to support NT Government agencies. Our Executive Services team provides secretariat and executive support, management of ministerial and cabinet processes, coordinates strategic reporting and intra-agency meetings, and manages Agency business operations.

Key Responsibilities:

  1. Provide high-level administrative support to the Chief Executive, including complex diary management, scheduling meetings and events, preparing and quality checking documentation, and arranging travel.
  2. Monitor the timely preparation of information, including meeting tight timeframes and ensuring quality and security control of high-level documentation.
  3. Ensure effective flow of information, requests, and communications are accurately recorded and monitored using the records management system and other reporting systems.
  4. Provide advice and guidance to staff on correct executive administration procedures and maintain standard operating procedures.
  5. Awareness of ministerial briefings, Cabinet correspondence, and parliamentary processes.
  6. Foster a positive workplace culture through exemplary practices and provide coordination and leadership to the department's administrative network.

Selection Criteria:

Essential:

  1. Demonstrated experience in providing high-level executive secretarial support services.
  2. Highly developed interpersonal skills, with demonstrated ability to communicate professionally and work collaboratively.
  3. Demonstrated leadership capability to provide direction and guidance to others.
  4. Demonstrated responsiveness and agility in dealing with multiple projects and deadlines.
  5. Excellent levels of literacy and proofreading skills with high levels of integrity in managing sensitive information.
  6. High level of proficiency in a range of computer applications and complex document preparation.
  7. Demonstrated work ethic and attitude emulating DCDD values.

Desirable:

  1. Current knowledge of the agency's functions and policies.
  2. Ability to work extended hours if required.

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