Sydney Operations Coordinator

18 hours ago

Sydney, New South Wales, Australia Urbis Full time

About the Role

Urbis is seeking a proactive and motivated individual to join our Planning Team as a Sydney Operations Coordinator.

This role is an integral part of our operations, providing high-quality administrative support to the wider team. If you have strong organisational skills, a keen eye for detail, and a drive to ensure operational excellence, this could be the opportunity for you.

Your Key Responsibilities:

  • Serve as a staff and client interface, coordinating appointments and providing assistance where appropriate.
  • Set up new assignments on the Urbis Practice Management System, ensuring relevant Terms of Agreement and Sub-Consultants agreements are obtained.
  • Manage and oversee monthly project invoicing for the team.
  • Provide administrative support to the Directors and wider team, including invoicing support, project scheduling, and high-level report formatting.
  • Creation of relevant expense reports and entry of disbursements on behalf of Directors, including reconciliation and entry of expense items and receipts.
  • Managing and monitoring of emails, diary, conference and meeting room bookings, catering, and video conference arrangements.
  • Supporting the coordination of team meetings, marketing activities, events, and resources.

About You:

  • Experience in a similar role supporting multiple people.
  • Intermediate level of experience using the Microsoft Office suite of products (Outlook, Word, Excel, and PowerPoint).
  • You have previous experience working with Project/Business Management Systems, including invoicing.
  • You have exceptional written and verbal communication skills.
  • Proven ability to multi-task and successfully manage multiple priorities simultaneously.
  • Thriving in a collaborative environment, you're a true team player.

What We Offer:

We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, work life balance, health & wellbeing programs and generous parental leave policy for both primary & secondary carers.

This includes leave to organise adoptions, surrogacy, and foster care arrangements.

Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).

Compensation Package:

The estimated annual salary range for this position is $60,000 - $80,000 AUD, depending on your experience and qualifications.

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