Sydney Practice Operations Coordinator

4 weeks ago

Sydney, New South Wales, Australia Allens Operations Pty Ltd Full time

About Allens Operations Pty Ltd

We are seeking a highly skilled and experienced Executive Administrative Support Specialist to join our Sydney office.

As an Executive Administrative Support Specialist, you will play a key role in supporting senior legal operatives with practice management, including client reporting, financial support, diary management, expense management, document management, and Learning Management System administration.

Key responsibilities include:

  • Providing high-quality administrative support to senior operatives, including preparation of reports, presentations, and other documents as required;
  • Managing all administrative duties associated with the financials of a matter, including billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates, and reporting;
  • Collaborating with members within and outside the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders;
  • Assisting with the development of practice management processes and procedures;
  • Providing guidance to others and being a source of information on drafting, producing documents, and practice management processes and procedures.

Requirements

To be successful in this role, you will need:

  • A strong background in executive administrative support or a similar field, preferably within a law firm or professional services firm;
  • Excellent written and verbal communication skills, with the ability to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately;
  • Strong organisational skills, with the ability to thrive in an environment of continuous change and manage competing priorities;
  • A high degree of initiative, proactivity, and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices;
  • Strong influencing skills, with the ability to respectfully manage upwards with stakeholders;
  • A desire to learn, grow, network, and mentor others;
  • A story to tell - we celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements.

What We Offer

In joining Allens Operations Pty Ltd, you will receive unparalleled learning and development opportunities, including:

  • Mentorship and coaching from experienced professionals;
  • Ongoing training and development programs to enhance your skills and knowledge;
  • The opportunity to work collaboratively with a talented and diverse team;
  • A dynamic and supportive work environment;
  • An estimated salary range of $60,000 - $80,000 per annum, depending on experience;
  • Flexible working arrangements, including hybrid working options;
  • A comprehensive benefits package, including market competitive fixed remuneration, generous incentive plan, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers, health and travel insurance, charity matched funding program, fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program, wellbeing coaching, and regular wellbeing sessions.

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