Sydney Office Operations Specialist

2 weeks ago

Sydney, New South Wales, Australia VGW Full time

At VGW, we're looking for a highly skilled and proactive Sydney Office Operations Specialist to join our Workplace Experience team in Sydney for a period of 12 months.

This role is a pivotal part of ensuring the smooth operation of our office, creating a safe, efficient, and engaging work environment for all employees.

The Sydney Office Operations Specialist will play a crucial role in managing day-to-day office facilities and ensuring compliance with workplace health and safety regulations.

As a key member of the Workplace Experience team, you will be responsible for coordinating the day-to-day operations, completing JIRA service desk requests, managing incoming and outgoing mail, and ensuring cost-effective use of resources.

You will also be responsible for maintaining relationships with internal and external stakeholders, planning and executing in-office events, and effectively completing all administrative tasks.

Key responsibilities will include:

  • Coordinate the day-to-day operations to ensure an efficient and safe work environment, under the guidance of the Workplace Experience Lead.
  • Complete JIRA service desk requests, ensuring timely response to requests in accordance with established service expectations, while maintaining high standards of customer service.
  • Manage incoming and outgoing mail for the office and ensure all correspondence is handled promptly and efficiently.
  • Ensure cost-effective use of resources and tracking expenses within the allocated budget provided by the Workplace Experience Lead.
  • Maintain relationships with internal and external stakeholders, ensuring timely and quality service delivery.
  • Plan and execute in-office events from start to finish, including managing logistics, coordinating with vendors, overseeing budgeting, and ensuring proper event setup for a seamless and successful experience.
  • Effectively and efficiently complete all administrative tasks including; completing financial credit card reconciliations, supporting meeting room requests and posting team-wide communications.
  • Manage office access cards, including issuing new cards for employees and visitors, revoking access during offboarding, and conducting regular card audits and reporting to ensure compliance with security protocols.
  • Coordinate all office maintenance needs including repairs and cleaning services to maintain a safe and efficient work environment.

In return for your expertise, you will receive:

  • A highly competitive salary of $80,000 - $100,000 per annum.
  • A dynamic working environment with a passionate team.
  • Opportunities for career growth and professional development.
  • A comprehensive benefits package including health insurance, retirement savings plan, and paid time off.
  • Access to the latest technology and tools to support your work.
  • A flexible work environment with the option to work from home or in the office.

What we're looking for:

  • A proven track record of success in a similar role in a fast-growth dynamic environment.
  • Previous experience in workplace experience, employee engagement, or office coordination is highly desirable.
  • Experience executing and hosting events.
  • Basic understanding of project coordination, with good time management skills and the ability to handle multiple tasks and prioritise work effectively.
  • Familiarity with Work Health and Safety guidelines and emergency management processes is desirable.
  • High levels of attention to detail and proactive problem-solving skills.
  • Creative thinker and innovative, with an eye for detail, design, and presentation.

Don't miss this opportunity to join a dynamic team and take your career to the next level. Apply today to become our Sydney Office Operations Specialist and be part of the VGW journey

Learn more about VGW and our values at www.vgw.co

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