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Project Document Control Specialist
2 weeks ago
We are seeking a skilled Document Management Specialist to establish and direct the project scope of document / record management programs and administrative activities. This is an exciting opportunity to work in a fast-paced environment with a collaborative team.
- Support the setup and maintenance of Electronic Content Management Systems (ECMS) based on project needs, to register, control, distribute, transmit, file, and archive project records for teams.
- Assist in planning the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for projects.
- Support the development of and implementation of records retention and turnover plans.
- Support quality assurance audits, internal technical reviews, client reviews, and external audits.
- Manage project access to ECMS by creating accounts and inviting users to ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
- Ensure supplier and customer documentation is processed within established schedule standards.
- Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
- Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Key Responsibilities:
- Minimum 5 years project-based experience managing document/records management programs with focus on configuration of ECMS, work processes, and coordination of project workflow with other entities.
- Minimum 3 years in a supervisory or leadership role managing document/records program teams.
- At least 2-years practical advanced experience using Aconex.
Requirements:
- Must have the right to work in Australia without sponsorship.
- Must be able to obtain a security clearance. Must be an Australian National or have obtained full Australian residency.
- Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
- Must be able to organize and prioritize assigned document management tasks.
- Have strong interpersonal and customer service skills.
- Have ability to work flexibly and collaboratively across all levels of the organization.
- Must be flexible and able to accept and quickly adapt to changes in work focus.
We offer a comprehensive range of benefits to ensure our people thrive. Whether it's advancing careers, delivering programs to enhance our culture, or providing time to recharge, we have the benefits to build a legacy of sustainable growth.
Equal OpportunityBechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status, protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
