Administrative Professional

5 days ago

Sydney, New South Wales, Australia Careerlink People Solutions Full time
Job Description

We are seeking a highly skilled and experienced Administrative Professional to provide comprehensive executive support services to our leadership team. This is an exciting opportunity for a motivated individual to join our team at Careerlink People Solutions and make a significant contribution to the success of our organisation.

About the Role:

  • Provide confidential, professional, and discrete diary management and administration support to our Executive Team, ensuring seamless day-to-day operations.
  • Screen telephone calls and enquiries, prioritise urgent issues, and resolve them efficiently.
  • Manage complex and sensitive projects that support the work of our Executive and divisional leadership, including coordinating research, tracking results, and developing clear reporting.
  • Prepare high-level briefings and correspondence, monitor and respond to emails, and provide authorised recommendations and approvals.
  • Coordinate and control secretariat support for divisional meetings, including preparing agendas, taking minutes, and initiating communication with key stakeholders.

Key Requirements:

  • Demonstrate significant experience working with Executive and senior management, recognising, prioritising, and dealing discreetly with confidential matters.
  • Proven administrative, secretarial, and meeting support skills, including minute-taking, drafting correspondence, and document preparation.
  • Excellent organisational and communication skills, with attention to detail and the ability to build strong relationships with diverse stakeholders.
  • Advance knowledge of PC applications, including Microsoft Office Suite, and experience with records and information management systems.
  • Able to work under broad direction, operate effectively in a fast-paced environment, and exercise independent judgement in meeting deadlines and providing expert advice.

About You:

  • You have a passion for delivering exceptional administrative support and contributing to the success of a dynamic team.
  • You possess excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
  • You are highly organised, efficient, and able to manage competing priorities in a fast-paced environment.
  • You have a keen eye for detail and a commitment to maintaining confidentiality and discretion.

What We Offer:

  • A competitive salary package, estimated to be between $80,000 and $120,000 per annum, depending on experience.
  • A dynamic and supportive work environment, with opportunities for professional growth and development.
  • A range of benefits, including flexible working arrangements, professional development opportunities, and a comprehensive employee assistance program.

About Careerlink People Solutions:

Careerlink People Solutions is a leading recruitment agency specialising in talent acquisition and management solutions for businesses across various industries. We pride ourselves on delivering exceptional service, building long-term relationships, and connecting top talent with exciting career opportunities.

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