Administrative Professional

4 days ago

Sydney, New South Wales, Australia Superior People Recruitment Full time
Job Description

We are seeking an experienced Administrative Professional to join our team in Sydney. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment and providing administrative support to executives or management team members.

Key Responsibilities:

  • Provide high-level administrative support to ensure the smooth running of the office, including scheduling appointments, managing calendars, and organizing meetings.
  • Handle incoming calls, emails, and correspondence, and respond or redirect them as necessary.
  • Prepare and distribute memos, letters, reports, and other documents.
  • Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
  • Order office supplies and equipment, and maintain inventory levels.
  • Coordinate office maintenance and repairs as needed.
  • Arrange travel accommodations and itineraries for executives or staff, including flights, accommodations, and transportation.
  • Prepare travel expense reports and reconcile expenses upon return.
  • Coordinate and schedule meetings, conferences, and appointments.
  • Prepare meeting agendas, take minutes, and distribute meeting materials as required.
  • Greet and assist visitors, clients, and stakeholders in a professional and courteous manner.
  • Serve as a point of contact for external parties, handling inquiries and providing information as needed.
  • Proofread documents for accuracy and consistency, and ensure adherence to company standards and formatting guidelines.
  • Maintain strict confidentiality of sensitive information and documents.

Requirements:

  • Diploma Holder.
  • Minimum 3-5 years' experience in an administrative or secretarial role.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
  • High level of attention to detail and accuracy in completing tasks and handling documentation.
  • Professional demeanor and interpersonal skills, with the ability to interact with a diverse range of people in a courteous and friendly manner.
  • Ability to adapt to changing priorities and work in a fast-paced environment.
  • Commitment to maintaining confidentiality and discretion in handling sensitive information and documents.
  • Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.
  • Possess Australian PR permanent residency.
  • Proficient in both English and Mandarin.

Estimated Salary: AU$60,000 - AU$80,000 per annum, depending on experience.

About Us

We are Superior People Recruitment, a leading recruitment agency operating nationally. We offer 12-month guarantees on all permanent placements.

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