Property Administration Specialist

3 days ago

Newcastle, New South Wales, Australia Chandler Macleod Full time
About the Role

We are seeking a highly motivated Property Project Officer to support our Property & Services team in ensuring seamless operation of our property management functions.

As a key member of our team, you will provide vital administrative and project management support, reporting directly to the Property Manager.

  • You will be responsible for managing property systems, including Console software, arrears control, and property access coordination.
  • Your role involves handling internal and external customer enquiries, escalating as necessary.
  • You will oversee bookings, contractor coordination, and maintenance for Chichester Cottage.
  • Maintaining electronic document management and supporting financial reporting processes is also a crucial part of this role.
  • You will assist in project management initiatives within the Property & Services team.
  • Your duties include providing administrative support, including meeting scheduling, minute-taking, and team event coordination.
  • You will manage invoices, purchase requisitions, and improve governance through robust administrative controls.
  • Developing and documenting team processes is an essential aspect of this role.
  • Supporting emergency and operational responses as required, including possible out-of-hours work, is also part of this job.
Essential Skills and Experience

To succeed in this role, you will need:

  • Proven experience in business administration (2-3 years).
  • Experience in property or project administration.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with intranet systems (e.g., SharePoint) and document management software (e.g., TRIM).
  • Strong organisational and time management skills.
  • Knowledge of corporate governance practices.
What We Offer

In return for your hard work and dedication, we offer:

  • A competitive salary of $75,000 - $90,000 per annum, as per the Hunter Water Corporation Employees Enterprise Agreement.
  • Opportunities for professional growth and development.
  • A chance to contribute to critical community and environmental initiatives.
Why Join Us?

At Chandler Macleod, we value:

  • Trust – Open communication and delivering on commitments.
  • Learning – Applying insights and sharing knowledge.
  • Leading – Driving process improvements through effective administration.
  • Wellbeing – Promoting a safe and positive work environment.
  • Inclusion – Collaborating with diverse stakeholders.

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