Highly Organised Administrative Professional
7 days ago
We are seeking a highly skilled and organized Executive Assistant to provide seamless support to our senior executives.
Key Responsibilities:- Manage complex schedules, coordinate scheduling, and arrange meetings across multiple time zones.
- Organise domestic and international travel, including flights, accommodation, transfers, and visas.
- Process and manage expense reports, ensuring timely and accurate submissions.
- Plan and execute events such as off-sites, social/charity initiatives, and Town Halls.
- Book and set up meeting rooms, including catering arrangements when required.
- Enter and approve timesheets and oversee delegated tasks in Workday and ServiceNow.
- Provide marketing support where needed, assisting with materials and event coordination.
- Manage and coordinate itinerary schedules for visiting senior executives and handle any additional travel requirements.
- Assist with onboarding new employees, ensuring a smooth transition into the organisation.
Our ideal candidate will be able to anticipate needs, streamline processes, and provide efficient administrative support. If you have excellent organisational skills, attention to detail, and a proactive approach, we encourage you to apply.
What We OfferWe offer a range of benefits to support your wellbeing and career development, including private health insurance discounts, primary and secondary paid parental leave, death, and TPD insurance. Our hybrid work model allows for flexibility and work-life balance, and our training programs include hands-on and team-customized learning experiences.
RequirementsTo be successful in this role, you will need:
- A high level of organisational and time management skills.
- Excellent communication and interpersonal skills.
- The ability to work effectively in a fast-paced environment.
- A strong attention to detail and ability to maintain confidentiality.
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