Workplace Coordinator

5 days ago

Perth, Western Australia JLL Full time

About JLL

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

Job Summary

We are seeking a part-time Workplace Coordinator to be based on-site with our client in Perth. The main focus is maintaining an outstanding level of service in the facilities and administration business areas.

Key Responsibilities

  • Provide superior customer service to meet on-site client expectations
  • Provide vendor management support by ensuring subcontractors perform to the required standards (including inspection of vendors' works)
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required
  • Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records
  • Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
  • Organise specialty cleaning as required
  • Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances

Health, Safety and Risk Management

  • Under direction of PFM, assist in conducting regular audits to ensure that safety procedures are being complied with
  • Assist in carrying out safety procedures when needed
  • Assist in the property risk management program
  • Participate in the disaster recovery and business continuity plans as required
  • Follow established escalation procedures and incident reporting procedures
  • Adhere to JLL's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies

Requirements

You'll have a minimum of 1+ years' experience in facilities or administration within a similar corporate high-volume environment. You'll be a confident and highly presentable individual who presents a professional, corporate image who demonstrates a proactive and professional approach to customer service. We're looking for a self-motivated starter who can work independently as well as in a team and has a proven ability to prioritise and manage the completion of tasks in an efficient and timely manner. This role requires someone who can effectively manage conflicting priorities. This is a diverse role, so if you're looking for a challenging and varied position then this is for you.

What We Offer

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

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