Administrative Coordinator
4 days ago
Job Summary:
We are seeking an experienced Administrative Coordinator to join our team at Oilandgas. The successful candidate will be responsible for ensuring the efficient day-to-day operation of our office, including general administration, office management, and facilities coordination.
Key Responsibilities:
- Oversight of the visitor management system, security access passes, and inductions
- Coordinate office initiatives and calendar of events
- Maintenance of office and boardrooms
- Booking of all staff events, functions, and training activities
- Provide support for meetings and training, including booking catering
- Support the offboarding procedure with relevant termination removals from registers
- Prepare and complete requisitions and purchase orders
- Booking of travel and accommodation using the Concur systems
- Collection of mail, organizing courier bookings, and other administrative duties
- Maintaining staff registers, teams channels, and Office email DLs
- Assist with meeting agenda and minute taking, reports, and presentations
- Liaise with internal and external stakeholders as required
- Managing the shared cars, including the booking vehicles for cleaning, servicing, and repairs
- Liaison with building management as required, for minor repairs and maintenance works
- Work with in-house resources and contractors to assist in the completion of scheduled works
- Liaison with HSSE staff regarding workstation and ergonomic adjustments required for staff
- Coordination and liaison with Fire Wardens and First Aiders
- Ensuring first aid kits are correctly stocked and arranging for order of replacement supplies
- Furniture adjustments, relocations, and installation as required
- Completion of workplace inspections with cleaners, HSSE representatives, building management, and other contractors/service providers
- Management of on-site storage, including storerooms
- Management of meeting room functionality (in conjunction with IT)
- Management of occupancy registers and completion of floor occupancy audits
- Order kitchen supplies, including milk, and maintenance of office coffee machines, dishwashers, and fridges
Requirements:
- Previous experience in an administration role
- SAP experience preferred
- Competent in Microsoft Office applications
- Strong organizational skills
- Well-developed communication and customer service skills (both written and verbal)
- Complex problem-solving and analytical skills
- C Class Driver's License
- Education/Qualification Requirements: Completion of Higher School Certificate, TAFE Certificate well regarded
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