Current jobs related to Office Coordinator - Perth, Western Australia - Clyde & Co

  • Office Coordinator

    2 weeks ago

    Perth, Western Australia Longreach Recruitment Full time

    Office Manager OpportunityWe are seeking a highly organized and detail-oriented Office Manager to join our dynamic team at Longreach Recruitment. As a key member of our support staff, you will be responsible for delivering exceptional administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Coordinate staff...

  • Office Coordinator

    4 weeks ago

    Perth, Western Australia Mutual Trust Full time

    About the RoleWe are seeking an experienced and reliable Office Coordinator/Executive Assistant to join our team at Mutual Trust. As a key member of our office, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and providing exceptional customer service to our clients.Key...

  • Office Coordinator

    2 weeks ago

    Perth, Western Australia Talent Right Full time

    Job Title: Office ManagerAbout the Role:Talent Right is working exclusively with ADP Store Fixtures to fill the newly created role of Office Manager based at their offices in Perth. As a key member of the ADP team, you will be responsible for providing administrative support to the Directors and Sales Team, ensuring the smooth operation of the offices in...

  • Office Coordinator

    5 days ago

    Perth, Western Australia Chamber Of Commerce And Industry Of WA Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Receptionist/Office Coordinator. As the first point of contact for visitors and members, you will be the face of our organization and play a critical role in providing exceptional customer service.Key Responsibilities:Greet and welcome visitors and members,...

  • Office Coordinator

    2 months ago

    Perth, Western Australia Clyde & Co Full time

    About the RoleClyde & Co is seeking a highly organized and detail-oriented Office Coordinator to join our team in Perth. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office, providing administrative support to our team, and maintaining a safe and healthy work environment.Key ResponsibilitiesAdministrative...

  • Office Coordinator

    3 weeks ago

    Perth, Western Australia Longreach Recruitment Full time

    Receptionist/ Office AdministratorWe are seeking a highly organized and detail-oriented Receptionist/ Office Administrator to join our team at Longreach Recruitment. As the first point of contact for our clients, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key Responsibilities:Manage...

  • Office Coordinator

    1 month ago

    Perth, Western Australia Longreach Recruitment Full time

    Receptionist/ Office AdministratorWe are seeking a highly organized and detail-oriented Receptionist/ Office Administrator to join our team at Longreach Recruitment. As the first point of contact for our clients and visitors, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key...

  • Office Coordinator

    3 weeks ago

    Perth, Western Australia Longreach Recruitment Full time

    Receptionist/ Office AdministratorWe are seeking a highly organized and detail-oriented Receptionist/ Office Administrator to join our team at Longreach Recruitment. As the first point of contact for our clients and visitors, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key...

  • Administrative Support Officer

    3 weeks ago

    Perth, Western Australia Australian Taxation Office Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leaders. As a key member of our team, you will be responsible for providing administrative support, managing diaries, and coordinating travel arrangements.The ideal candidate will have a strong background in...

  • Office Coordinator

    7 days ago

    Perth, Western Australia Talent Right Full time

    Job Title: Office ManagerCompany: ADP Store FixturesJob Type: Full-timeLocation: Cockburn Central, PerthAbout the Role:This is an exciting opportunity for an experienced Office Manager to join our team at ADP Store Fixtures. As the first point of contact for customers, you will be responsible for providing exceptional customer service, handling inquiries,...

  • Project Coordinator

    2 weeks ago

    Perth, Western Australia people2people Full time

    About the RoleThis is an exciting opportunity to join a global engineering firm in Perth CBD as an Office Services Coordinator. The firm is located in modern, open-plan offices in the heart of the city. As an Office Services Coordinator, you will be responsible for providing support to the project leaders, assisting with contract execution and resolution,...

  • Facilities and Office Services Coordinator

    2 weeks ago

    Perth, Western Australia Clayton UTZ Full time

    About the RoleWe are seeking a highly skilled Facilities and Office Services Coordinator to join our team at Clayton Utz. As a key member of our operations department, you will be responsible for providing exceptional support in the provision of all Facilities and Office Services requirements and responsibilities.Key ResponsibilitiesAssist with all Office...

  • Front Office Coordinator

    1 day ago

    Perth, Western Australia Myhomecare Full time

    About the RoleAs a Front Office Coordinator at Myhomecare, you will be an integral part of our team, providing exceptional support to our clients and staff.Act as the primary point of contact for clients, carers, employees, and healthcare professionals.Ensure seamless communication and efficient administration of daily tasks.Provide administrative support to...

  • Facilities & Office Services Coordinator

    2 weeks ago

    Perth, Western Australia Clayton UTZ Full time

    About the RoleWe are seeking a highly skilled Facilities & Office Services Assistant to join our team at Clayton Utz. As a key member of our operations department, you will be responsible for providing exceptional client service and ensuring the seamless delivery of all facilities and office services requirements.Key ResponsibilitiesAssist with all office...

  • Facilities and Office Services Coordinator

    7 days ago

    Perth, Western Australia Clayton UTZ Full time

    About the RoleWe are seeking a highly skilled Facilities and Office Services Assistant to join our vibrant Perth office. As a key member of our team, you will be responsible for providing exceptional client service in the provision of all Facilities and Office Services requirements and responsibilities.Key ResponsibilitiesAssist with all Office Services...

  • Logistics Officer

    3 days ago

    Perth, Western Australia Interquip Construction Pty Ltd Full time

    Job SummaryInterquip Construction Pty Ltd is seeking an experienced Logistics & Expediting Officer to join our team in West Perth. As a key member of our logistics team, you will be responsible for coordinating the logistics freight plan, liaising with freight companies, and expediting the delivery of finished goods.

  • Facilities and Office Services Coordinator

    3 weeks ago

    Perth, Western Australia Clayton UTZ Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities and Office Services Assistant to join our vibrant Perth office. As a key member of our team, you will be responsible for providing exceptional client service in the provision of all Facilities and Office Services requirements and responsibilities.Key ResponsibilitiesAssist with all...

  • Facilities and Office Services Coordinator

    2 weeks ago

    Perth, Western Australia Clayton UTZ Full time

    About the RoleWe are seeking a highly skilled and organized Facilities and Office Services Assistant to join our vibrant Perth office. As a key member of our team, you will be responsible for providing exceptional client service in the provision of all Facilities and Office Services requirements and responsibilities.Key ResponsibilitiesAssist with all Office...

  • Mobilisation Officer

    2 weeks ago

    Perth, Western Australia Monadelphous Full time

    Role OverviewAs a Mobilisation Officer at Monadelphous, you will play a crucial role in coordinating the mobilisation of our workforce to meet customer requirements. This involves liaising with various sites to ensure operational requirements are met, with a focus on crew retention. If you are passionate about customer service, take pride in your...

  • Project Support Officer

    11 hours ago

    Perth, Western Australia Department of Education, Western Australia Full time

    Program Kaartdijin OverviewThe Department of Education, Western Australia, is seeking a highly motivated and enthusiastic individual for the role of Project Support Officer to assist the Program with coordination, administration, and related activities.The successful candidate will have a high level of experience and skills related to project administration...

Office Coordinator

2 months ago

Perth, Western Australia Clyde & Co Full time
About the Role

Clyde & Co is seeking a highly organized and detail-oriented Office Coordinator to join our team in Perth. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office, providing administrative support to our team, and maintaining a safe and healthy work environment.

Key Responsibilities
  • Administrative Support
    • Ensure all facilities and administration policies and procedures are being followed in the office;
    • Update and maintain Condeco, our office management system;
    • Manage mail distribution, lodgement, and organization of couriers;
    • Reconcile and manage the Perth office debit card;
    • Manage archiving policy and processes, including assisting with lodgement, collection, and destruction of files;
    • Set up new starters for Perth, including entering new starter information into the office services tracker, ordering security passes and business cards, training on Condeco, and ensuring offices are set up with relevant equipment and lockers;
    • Assist IT with new starter laptop remote setup and equipment;
    • Arrange corporate photos and complete facilities induction.
  • Reception and Front-of-House
    • Ensure core tasks are being actioned, policies and procedures are rolled out and followed locally with a high standard being maintained;
    • Oversee the front-of-house and ensure all tasks are completed efficiently, that reception and meeting rooms are always presented clean and clear;
    • Ensure reception is open during office hours and signage for the doorbell is visible;
    • Man the reception desk as required when guests arrive in the office.
  • Catering and Events
    • Ensure the National Catering Policy and Procedure is being followed and that approved vendors are being used;
    • Assist as required with ordering catering for events;
    • Provide support to the Events Manager with the coordination and execution of local events, including providing event support throughout the function, which may include working outside of business hours;
    • Arrange name tags and collate printed material;
    • Regularly take stock of event-related printing and merchandise;
    • Prepare meeting rooms for events;
    • Liaise with building management and guests when required for access to the building and escorting to and from the tenancy.
  • Facilities and Maintenance
    • Maintain a good working relationship with Building Management and distribute relevant information about building works to the Firm when required;
    • Regularly check the tenancy to ensure that offices are clear and clean, all hardware such as desks, chairs, and shelves are appropriately allocated and in working order;
    • Ensure desks and offices are clear and clean as part of our agile working environment;
    • Place orders for equipment that is required through the Facilities & Administration Manager (APAC) and IT;
    • Ensure a safe working environment by regularly inspecting the premises for workplace health and safety issues;
    • Regularly inspect the premises for damage and liaise with Building Management and/or third-party contractors to attend to repairs and maintenance issues;
    • Maintain the office floor plan and Perth directory.
  • Procurement and Security
    • Ensure only authorized vendors are being used to procure goods and services;
    • Ensure the office is always stocked with stationery, kitchen, and general office supplies;
    • Reconcile invoices, ensuring that charges are correct and goods have been received;
    • Approve and allocate tax invoices to the correct cost centers on Chrome River;
    • Manage the allocation of security passes and the security pass system to ensure that all security passes have been allocated and any lost or stolen passes have been cancelled;
    • Carry out regular security pass audits (quarterly);
    • Report any security-related issues, such as broken locks or doors, to the appropriate vendor to be addressed;
    • Provide Global with monthly security reports.
  • Workplace Health and Safety
    • Ensure local and Australian offices are compliant with workplace health and safety requirements, including:
      • Maintaining an up-to-date First Aid Certificate;
      • Ensuring local and national emergency evacuation procedures are compliant and that all employees are aware of the procedure and who the fire wardens are;
      • Review and designation of fire wardens regularly;
      • Arranging ergonomic workstation assessments as instructed by HR as required;
      • Regularly update and review workplace health and safety procedures.
    • Complete and manage Fire Warden training through Building Management;
    • Ensure all WH&S posters are up to date.
  • National Support
    • Provide support with managing the national travel database, including liaising with our Corporate Travel Manager (TMC);
    • Provide support with managing the subscription database with Prenax, including regular audits, processing, and cancelling subscription requests, and reconciling and processing invoices;
    • Assist with managing the Uber for Business account as required, including monthly audits, identifying and addressing any breaches of policy, and reconciling and processing invoices.
  • Other Responsibilities
    • Action any tasks requested by the Facilities & Administration Manager (APAC);
    • Assist with the interview process for new members of the facilities team;
    • Manage the procurement of artwork for the Perth office;
    • Be part of Clyde & Co's CASSC to help organize events for the office, such as the EOFY party, Christmas party, and encourage a positive and friendly workplace.