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Facilities Coordinator
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Evolve FM is a leading Indigenous full-service property and integrated facilities management company in Australia. Our vision is to provide employment and economic opportunities for Australia's first peoples, while being open to employees of all backgrounds and aspirations.
Job SummaryWe are seeking a highly motivated and organized Facilities Administrator to join our team. The successful candidate will be responsible for providing high-quality services and achieving efficiencies in our operations.
Key Responsibilities- Ensure service delivery meets and exceeds client expectations and established service levels and/or benchmarks.
- Work to defined procedures and outputs, maintaining Evolve FM's image and reputation at the forefront of performance.
- Assist the Facilities Managers with operational activities, including accounting and finance, maintenance and operations, vendor oversight, purchasing of materials, equipment, and supplies, occupancy services, and helpdesk.
- Assist in the training and inductions of contractors.
- Oversee maintenance requests logged on the system and ensure optimum allocation of works to contractors as specified by the Contract within the financial and operational delegations set by the Client.
- Ensure compliance checks as required by statutory regulations and industry guidelines are accurately maintained.
- Ensure building condition and property classification data is properly managed and coordinate activities to ensure the integrity of the equipment is maintained.
- Proactively engage stakeholders to ensure that on-site client expectations are met and ensure vendors are well-managed, delivering services on time and within budget.
- Actively work to ensure that the site's financial operations are meeting or exceeding targets and control requirements.
- Make suggestions to the manager in ways to achieve service delivery efficiencies and/or cost reductions within accountabilities.
- Assist the manager with continuous process improvement, problem-solving, and best practice reviews.
- Deliver accountabilities assigned within KPIs and service level agreements as well as the annual operational plan for the area of responsibility.
We are seeking a motivated self-starter with a proven track record of successfully delivering best practice and quality to the organization, your team, and clients. The ideal candidate will have a keen eye for detail, the ability to balance multiple priorities, and a can-do attitude.
The successful candidate will have experience in a transferrable or related field, knowledge of local occupational health and safety requirements, good computer and software knowledge, and a track record of excellent customer service and service delivery.
Ideally, the successful candidate will also possess experience in a similar role, an understanding of basic technical aspects of property, and knowledge of vendor management for specialized services.
