Dynamic Event Coordinator Wanted

5 days ago

Castle Hill, Australia beBeeEventCoordinator Part time $41,600 - $83,200

Event Coordinator Role

We are seeking a highly organized and detail-driven Event Coordinator to join our team. As an Event Coordinator, you will be responsible for coordinating and executing events from planning stages through to day-of delivery.

About the Job:
  • This is a part-time role, with a variety of events including boutique weddings and corporate functions.
  • You will work closely with department heads to ensure staffing, logistics, and ordering needs are met.
  • A proactive problem-solver who enjoys delivering great customer experiences is ideal for this position.

Key Responsibilities:

  1. Coordinate and execute events from planning stages through to day-of delivery
  2. Conduct staff briefings before each event, ensuring smooth service and clear communication
  3. Oversee setup of function spaces, ensuring rooms are presented perfectly with correct seating, settings, and décor
  4. Manage menus, floor plans, and event orders with accuracy and attention to detail
  5. Collaborate with department heads to ensure staffing, logistics, and ordering needs are met
  6. Be the key contact on event days, liaising with clients and vendors while troubleshooting issues calmly and professionally
  7. Maintain regular client communication to guarantee exceptional service and positive experiences
About You:
  • Previous experience in event coordination, hospitality, or function management is essential
  • You should be comfortable working with modern event management software, booking systems, and CRM platforms
  • Tech-savvy and confident using digital tools to track, manage, and report on events
  • Strong organisational skills and confidence in managing multiple priorities
  • Clear communicator with the ability to brief and lead staff effectively
  • Flexible availability, including weekends and evenings as required by events
  • A proactive problem-solver who enjoys delivering great customer experiences

Benefits:

The role offers a competitive hourly rate of $40 per hour, along with a collaborative team culture and support from the Events Manager.

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