Administrative Support Officer to the General Secretary

2 months ago

Canberra, ACT, Australia The Australian Catholic Bishops Conference Full time

About Us :

The Australian Catholic Bishops Conference is the permanent collegial assembly of the Bishops of Australia. Our General Secretariat exists to support the work of the Conference, which meets twice each year but is a permanent institution that operates between plenary meetings through the Permanent Committee and bishops commissions.

Our Mission and Values :

We believe that work is for people, not people for work. Our vision is that through work, individuals contribute to the common good and achieve fulfillment as human beings. We regard employees and employers as partners in their place of work and their respective roles. Mutual respect, esteem, and goodwill underpin the relationship between the employer and the employee. Employees are encouraged and enabled to see their work not merely as a source of income but as providing a service and a benefit to others in society.

About the Role :

We are seeking a dedicated and conscientious person to fill the position of Executive Assistant to the General Secretary, who thrives on building relationships and providing service excellence.

Proactive with a keen eye for detail and the ability to balance multiple priorities while possessing a can-do attitude, ideal candidates will have the skills and experience listed in the key requirements below.

Key Responsibilities :

  • Provide executive support to the General Secretary, including maintenance of a diary, preparation of an annual General Secretariat calendar, maintenance of a record of current and completed projects and tasks, and travel and accommodation bookings.
  • Monitor and report on the key activities and issues being discussed by the various Bishops Commissions, to ensure that all items to be actioned by the General Secretary are being dealt with in a timely manner.
  • Administer all incoming correspondence to the General Secretary and, where required, draft responses for the approval of the General Secretary.
  • Draft meeting agendas; prepare meeting papers; publish meeting minutes as approved.
  • Collate information from a range of sources to assist the General Secretary to draft reports and discussion papers.
  • Provide secretariat support to the Plenary meeting, including booking accommodation and travel, preparing papers and collating minutes and other reports.

What We Offer :

  • Permanent, full-time role in a flexible, friendly and supportive culture.
  • Senior administrative role.
  • Competitive salary, convenient Braddon, ACT location, free onsite parking.

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