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Administrative Support Professional
1 month ago
About Us
Umwelt is one of Australia's largest employee-owned environmental consultancies, with a presence across nine locations nationwide.
We are a team of vibrant professionals collaborating with clients across various sectors, including renewables, infrastructure, defence, regulation and policy, resources, and urban development. Our services encompass fully integrated environmental and social assessment and management, from concept to decommissioning.
About the Role
This administrative support position is based in our Canberra office, where you will provide assistance to our Regional Manager and coordinate daily operations. We seek a proactive, organised individual who can deliver high-quality support, office coordination, and project administrative tasks.
You will play a crucial role in our national administration team, supporting administrative and project tasks across the organisation. Effective collaboration and stakeholder engagement are essential for this role, which involves interacting with employees at all levels, the administration team, customers, external providers, and agencies.
Key Responsibilities:
- Perform word processing tasks, including proofreading, editing, and formatting documents according to Umwelt's style guide and templates.
- Delegating or being delegated tasks within the administration team, ensuring they align with existing policies and procedures, as well as Quality Management System processes.
- Liaise with employees, vendors, clients, and suppliers regarding administration-related information.
- Support staff by facilitating interdepartmental communications and interactions between internal and external parties.
- Assist with special projects, such as process improvements.
- Provide assistance to staff, managers, and senior-level officers as needed.
- Work according to timelines and tasks supplied via the Administration Ticket Desk in Umwelt's SharePoint system.
- Manage the diary for the senior leader in the Canberra office.
- Schedule, attend, and take minutes in team meetings.
- Allocate expenses and timesheets.
- Book travel and assist with mobilisation requirements, including induction needs.
- Offer general administrative support to the Canberra team and other teams/offices, as directed by the National Administration Manager.
- Undertake data entry, mail merge tasks, and PowerPoint presentations.
About You
To succeed in this position, you will be a highly motivated and enthusiastic administrator with experience in similar roles, preferably within professional services firms. Key attributes include:
- A minimum of 3+ years of experience in a similar role.
- Strong attention to detail and excellent verbal and written communication skills.
- The ability to work under pressure to meet strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met.
- A high degree of professional integrity and pride in the quality of work, with strong ownership of responsibilities/accountabilities.
- An inquisitive approach to improving processes and enhancing document presentation and quality.
- Advanced skills in Microsoft applications, including Word, PowerPoint, Excel, and Outlook.
- Advanced proficiency in Adobe Acrobat.
What We Offer
We care about our people's growth and offer a range of benefits to support your career development:
- An estimated salary of AU$70,000 - AU$90,000 per annum, commensurate with skills and experience.
- Flexible work options tailored to your lifestyle.
- A role with experienced professionals who can mentor and help develop your skills.
- Opportunities to work across the country on diverse and challenging projects.
- The possibility to join Umwelt's Employee Share Plan.
- A learning and development culture with training opportunities and support.
- Wellbeing tools and initiatives, including hands-on training.
