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Office Coordinator

1 month ago

Melbourne, Victoria, Australia Fresh Gravity, Inc. Full time
Why work for Fresh Gravity, Inc.?
Fresh Gravity, Inc. is a leading company with operations in various sectors, employing a diverse team of professionals. We believe in offering industry-leading benefits that go beyond the ordinary:
  • Additional purchased leave program
  • Discounts on company services
  • Multiple health & wellbeing benefits
  • Dedicated learning & development programs
  • Generous parental leave policy - 18 weeks paid parental leave & paid super
  • Highly awarded workplace culture

The opportunity:
We have an opportunity for an Office Coordinator to join our team based in our Melbourne office. This is an integral role ensuring the smooth daily operations of the office as well as providing administrative support across the organisation, offering exposure to a wide variety of work.
This is a highly visible role within our organisation and we are seeking somebody who is keen to take ownership of the office operations as well as a desire to be a culture setter, coordinating internal and external events, building connection and belonging in our office environment.
Key Responsibilities:
  • Overseeing daily office operations, including supplies, equipment, and facilities maintenance
  • Welcoming and registering visitors for a positive experience
  • Fostering relationships with property management, facilities, and maintenance
  • Organizing social events to enhance team culture and connection, as well as coordinating internal and external events
  • Assisting with the preparation and distribution of internal communications
  • Arranging domestic travel and accommodations for the team and supporting interstate/international visitors
  • Coordinating external meetings, including room bookings, IT setup, and catering
  • Managing accounts and expenses, including corporate credit card reconciliation, purchase orders, and invoice processing

Requirements:
  • Demonstrated experience within administration
  • Advanced Microsoft office skills with experience with SAP highly regarded but not essential
  • Excellent organisation skills including ability to prioritise and time management
  • A positive, people orientated person with ability to engage with staff and external visitors and liaise with people at all levels
  • A desire to be a culture champion, proactively seeking opportunity to enhance employee experience within the office
  • Strong written and verbal communications skills with high attention to detail