Senior Office Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time CA$2,122 - CA$2,653
Office Administrator Role

The Department of Emergency Management is responsible for leading disaster and emergency planning, preparedness, response, and recovery activities on behalf of the Province.

  • Manages calendar appointments and assesses issues, gauging urgency and reviewing priorities and previous commitments to address scheduling conflicts.
  • Manages correspondence formatting, routing, and approvals.
  • Supports staff in completing procurement processes through systems such as Flex Track and Ariba.

The successful candidate will work under minimal direction and have a very good knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.

Key Responsibilities
  • Provides administrative support for the branch and reports to the Executive Director.
  • Coordinates deputy and ministerial sign-off and approval of expenditures and authorizes purchase of necessary supplies.
  • Supports the operations of the department during emergencies.
Qualifications and Experience
  • A completed one-year business course and a minimum of four (4) years of related experience if office management is required.
  • Demonstrated experience as a senior administration professional.
  • Demonstrated attention to detail.
  • Experience in accounts payable and budget forecasting.
  • Ability to handle confidential information in a government setting.

The Government of Nova Scotia offers its employees a wide range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee Assistance Programs.

Working Conditions

Normal work week is 35 hours/week, with possible overtime requirements.

  • Senior Office Coordinator

    3 days ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $100,000 - $120,000

    Job Title: Senior Office CoordinatorJob Description:We are seeking a highly organized and detail-oriented Senior Office Coordinator to support the Head of Distribution in various administrative tasks.The ideal candidate will have previous experience as an Executive Assistant and be proficient in using Microsoft Office/SharePoint/Excel.Key responsibilities...

  • Senior Office Coordinator

    7 days ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $70,000 - $140,000

    Office Operations CoordinatorThe Office Coordinator is a dynamic role that requires a proactive, organized, and approachable professional to bring structure and energy to the office environment.Reporting directly to senior leadership, the successful candidate will be the backbone of the office operations team, ensuring everything runs smoothly from...

  • Office Care Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $60,000 - $90,000

    Job DescriptionKey Responsibilities:Oversee office administration tasks, including responding to incoming inquiries and managing the customer relationship management system.Recruit, onboard, and schedule caregivers using an enterprise management platform.Foster relationships with clients and their families to ensure a positive and professional client...

  • Senior Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $100,000

    Job Title: Senior Office CoordinatorWe are seeking a highly skilled and experienced professional to join our team as a Senior Office Coordinator. In this role, you will be responsible for providing exceptional administrative support to our executive team, ensuring the smooth functioning of day-to-day operations.The ideal candidate will possess excellent...

  • Senior Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $100,000 - $120,000

    Job Title: Senior Office CoordinatorAbout the RoleWe are seeking a highly skilled and experienced Senior Office Coordinator to provide administrative support to our Managing Director.The successful candidate will be responsible for:Providing exceptional administrative support to the MD, including diary management, email correspondence and document...

  • EA/Office Manager

    1 week ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $104,000 - $130,878 per year

    This dual EA and Office Manager role offers high-level executive support and hands-on coordination. Your new company Join a dynamic, forward-thinking organisation where culture, collaboration, and impact are at the heart of everything. With a strong leadership team and a fast-paced environment, this company is making waves in its industry and values...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

    About the RoleAs a highly organized and administrative skilled individual, you will be responsible for ensuring seamless daily office operations. This will include managing supplies, mail, courier services, and facilities to maintain a productive work environment.This role is ideal for someone seeking to develop their administrative career in a dynamic...

  • Guest Experience Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeGuest Coordinator Full time $65,000 - $85,000

    Job OverviewWe are seeking an experienced professional to support our Guest Management and Ticketing team in the upcoming 2026 AACTA Awards. The successful candidate will assist in all areas related to ticketing, invitations, seating, and guest check-in for the ceremonies.ResponsibilitiesSupervise and contribute to research across the guest list as...

  • Healthcare Operations Manager

    1 week ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $110,000 - $143,000

    Job Title: Healthcare Operations ManagerClinical care coordinators play a pivotal role in ensuring the needs of residents are met and effectively documented.This position involves managing clinical teams to guarantee resident requirements are fulfilled, overseeing documentation of resident care plans, and coordinating reappraisals. The successful candidate...

  • Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia Practice Managers Australia (Pma) Full time

    **Location**: Melbourne**Worktype**: Full Time- Be that admin 'go to' person every office needs- Work with the senior exec team to bring to life the organisation's vision- Enjoy variety, autonomy and team work all rolled into one**The Organisation**A highly successful membership organisation located in stunning, modern national office in the CBD. Their...