Project Event Manager

18 hours ago

Melbourne, Victoria, Australia beBeeCoordinator Full time $70,000 - $80,000

Conferences Project Coordinator

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We are seeking a highly organized and detail-focused individual to join our team as a Conferences Project Coordinator. This role will see you right in the middle of the action, from helping to shape events from the early planning stages all the way through to onsite delivery.

">About the Role">

This is a unique opportunity to work alongside experienced project managers and directors, learn quickly, and have the chance to take on more responsibility as you grow.

">Key Responsibilities:">
  • ">
  • Event Coordination: Support the end-to-end planning and delivery of conferences, keeping projects on track with checklists, timelines, and budgets.">
  • Delegate Experience: Manage registrations, answer delegate questions, and make sure everyone has a smooth journey from sign-up to arrival.">
  • Program & Speaker Support: Keep speakers on schedule, manage abstract submissions, and ensure program details are accurate.">
  • Client Support: Join client meetings, provide updates, and build strong relationships by being responsive and reliable.">
  • Suppliers & Venues: Coordinate with venues, caterers, accommodation providers, and other partners to make sure all the moving parts fit together.">
  • Marketing & Communications: Update websites, prepare marketing emails, and contribute to event communications.">
  • Onsite Delivery: Regular interstate travel (and occasionally overseas) to support events, manage registration desks, and solve challenges on the ground.">
  • Post-Event: Help pull together reports, and client wrap-ups, capturing lessons learned for the future.">
">Requirements:">
  • ">
  • 1–3 years of event experience (conferences a bonus, but not essential).">
  • A knack for organisation and juggling priorities.">
  • Clear and confident communication skills – written, verbal, and in person.">
  • Solid skills in Microsoft Office 365; any exposure to Squarespace, social media, or marketing tools is a plus.">
  • High attention to detail, a calm head under pressure, and a solutions-focused mindset.">
  • Flexibility to travel and work outside standard hours when events require it.">
">

We offer a competitive salary package, hybrid work arrangement, and opportunities for growth and development.

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