Project Event Coordinator

2 weeks ago

Melbourne, Victoria, Australia Sirius. Full time

This range is provided by Sirius.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$75,000.00/yr - A$80,000.00/yr

Direct message the job poster from Sirius.

Team Leader - Sales, Marketing & Events at Sirius.

$75,000 - $80,000 + Super

Are you highly organised with a passion for events and AV? We're looking for a Crewing & Project Coordinator to play a central role in delivering seamless audio-visual projects across Australia.

This is an exciting opportunity to join a fast-paced, award-winning events environment where no two days are the same.

As theCrewing & Project Coordinator, you'll be responsible for coordinating technical crews and managing logistics for a wide variety of AV events. From scheduling and supporting crew to ensuring equipment and transport run smoothly, your role will be key in ensuring stress-free and successful outcomes.

Key Responsibilities

Crew Management

Schedule and book internal and freelance crew for all projects and events
Maintain a database of crew availability, skills, and certifications
Act as the main point of contact for the crew regarding scheduling, travel, and logistics
Manage crew timesheets and reports for payroll and project billing
Oversee crew training sessions and ongoing recruitment

Logistics & Equipment Coordination

Coordinate allocation, preparation, and transport of AV equipment
Work with the warehouse team on freight, testing, and loading gear
Manage vehicle bookings and routing for equipment and crew transport
Handle cross-state logistics including flights and accommodation

Communication & Administration

Partner with Account Managers to ensure smooth client service post-sale
Build and maintain strong client relationships pre- and post-event
Resolve logistical or scheduling issues proactively
Maintain accurate records, including budgets, run sheets, bookings, and expenses
Provide general operational and administrative support

About You

Strong background in the events or AV industry
Highly organised with excellent attention to detail
Skilled communicator who can build strong relationships with crew and clients
A proactive problem-solver who thrives in fast-paced environments

Why Join Us

Work with a creative, award-winning team delivering standout AV experiences
Exposure to diverse industries and high-profile events
An opportunity to shape crew operations and make a meaningful impact

Seniority level

Seniority levelAssociate

Employment type

Employment typeFull-time

Job function

Job functionProject Management, Sales, and Public Relations
IndustriesEvents Services, Audio and Video Equipment Manufacturing, and Equipment Rental Services

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