Effective Document Manager

16 hours ago


Australia beBeeDocumentController Full time $80,000 - $120,000

About high-capacity urban rail, we design, operate, maintain and modernize transportation networks serving over 100 cities in 17 countries. We deliver tailored mobility solutions addressing each community's unique challenges.

About the Role

This role ensures accuracy, compliance and accessibility of project records while supporting document management system improvements.

Responsibilities
  1. We will set up and refine transmittal workflows for project stakeholders.
  2. Create master registers and dashboards for project reporting.
  3. Manage drawing and document naming conventions, revisions and distribution.
  4. We ensure documents are properly registered, categorized and filed according to project and regulatory requirements.
  5. We oversee version control to maintain accuracy, with outdated versions archived appropriately.
  6. Maintain documentation in an audit-ready state for internal audits and external inspections.
  7. We review submitted documents for accuracy, completeness and compliance with standards.
  8. We administer electronic document management systems ensuring proper configuration and user access controls.
  9. Coordinate with stakeholders to ensure continuity of information flow.
  10. Act as central point of contact for document-related queries including contractors, consultants and regulatory bodies.
  11. Support and mentor junior colleagues promoting consistency and best practice across the team.

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