Document Controller

24 hours ago

Australia Ratpdev Full time

About Us
RATP Dev is a subsidiary of the RATP Group, global leader in high-capacity urban rail and the world's third largest public transport operator.
Our 25,000 people design, operate, maintain and modernize urban and interurban transportation networks. We serve more than 100 cities in 17 countries, delivering tailored mobility solutions that address each community's unique environmental, social, and economic challenges.
We build, deliver and commit for the best of public transport - every day, everywhere, for everybody - to make it the natural choice for cities and passengers.
We are currently seeking an established Document Controller to join our team in Melbourne.
About the Role
The Document Controller will play a pivotal role in driving effective and efficient information exchange across multiple work packages and internal stakeholders. This role is central to ensuring accuracy, compliance, and accessibility of project records while supporting the continuous improvement of document management systems and processes.
Responsibilities
Setting up and refining transmittal workflows for project stakeholders
Creating and maintaining master registers and dashboards to support project reporting
Managing drawing and document naming conventions, revisions, and distribution
Ensuring documents, including technical drawings, safety records, and operational procedures, are properly registered, categorised, and filed in line with project and regulatory requirements
Overseeing version control to maintain accuracy, with outdated versions appropriately archived
Maintaining documentation in an audit-ready state to support internal audits and external regulatory inspections
Reviewing submitted documents for accuracy, completeness, and compliance with standards
Administering electronic document management systems (e.g., Aconex, ProjectWise, SharePoint), ensuring proper configuration and user access controls
Coordinating with internal and external stakeholders to ensure continuity of information flow
Acting as the central point of contact for document-related queries, including contractors, consultants, and regulatory bodies
Supporting and mentoring junior document controllers, promoting consistency and best practice across the team
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