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Administrative Support Specialist

1 month ago

Sydney, New South Wales, Australia TMGM Full time
Job Description:

We are seeking a highly organized and proactive Office Administrator to support our CEO with both business and personal tasks.

Key Responsibilities:
  • Coordinating travel arrangements, including flights, accommodations, and ground transportation for business trips.
  • Providing end-to-end support in sourcing and securing property, negotiating optimal lease terms, and overseeing all related property management tasks.
  • Handling expense reports, bill payments, and petty cash.
  • Handling confidential information with discretion and maintaining file systems.
  • Managing dietary requirements or meal planning. Coordinate daily meal schedules, including placing orders and arranging reservations as needed.
  • Handling personal tasks such as arranging dry cleaning, laundry, grocery shopping, gift purchases, and running other errands as required.
  • Assisting with special projects, tracking progress, and coordinating with relevant teams to ensure deadlines are met and following up with stakeholders as needed.
  • Being available in case of emergencies or last-minute needs, providing real-time assistance when required.

Requirements:

  • Bachelor's degree in business administration or a related field.
  • 2+ years of experience as a personal assistant or in a similar role supporting senior executives.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills, with proficiency in both English and Mandarin.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to work independently, prioritize tasks, and manage multiple deadlines.
  • High level of discretion and ability to handle confidential information.
  • Proactive and solution-oriented mindset with a keen attention to detail.

Benefits:

  • Celebrate your tenure with us: Receive generous milestone anniversary gifts that grow with each year of service.
  • Prioritize your well-being: Access our Flexible Spending Account (FSA) for various health and wellness needs.
  • Invest in your growth: Access annual training opportunities tailored to your role.