Administrative Coordinator

2 weeks ago

Sydney, New South Wales, Australia Allianz Australia Full time

About Allianz Australia

Role Overview

This is a Team Assistant role with one of the leading companies in Australia, Allianz Australia. The primary purpose of this role is to provide administrative and organizational support to the Transformation team.

Main Responsibilities
  • Diary management to make and coordinate appointments and schedules.
  • Meeting logistics coordination, including correspondence, agendas, and distributing minutes and action items.
  • Organizing team events, business engagements, functions, and travel arrangements.
  • Collating and reconciling evidence to support expense claims in accordance with Allianz Australia's processes.
  • Producing correspondence, communications, presentations, confidential documents, spreadsheets, and reports on behalf of the leadership team.
  • Administering and maintaining databases, document control, and filing systems in accordance with Allianz Australia's procedures.
  • SUPPORTING invoice processing and onboarding of new staff into the team, ensuring system access and setup.
About You

We are looking for someone with:

  • Demonstrated experience providing team administration support in a corporate environment.
  • Excellent verbal and written communication skills, with the ability to communicate with clarity, impact, and influence.
  • Proven technical proficiency with systems, software, databases, reporting, and communication tools.
  • High attention to detail, ensuring tasks are completed with thoroughness and accuracy, and the ability to quickly identify errors or inconsistencies in information.
  • Effective planning and prioritization skills, with the ability to organize tasks and manage competing resources and demands.
  • Ability to manage internal stakeholder expectations.
Benefits

In return, you can expect:

  • To be part of a team that's open-minded, supportive, and genuinely focused on customer outcomes.
  • A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
  • An employer that is committed to supporting your work/life balance and is always open to conversations about flexible & remote working.
  • Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
  • Insurance products, deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
  • Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
  • The opportunity to take part in our Employee Share Purchase Program - own a piece of your employer.
  • Estimated Salary: $60,000 - $80,000 per annum.

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