Executive Support Professional

2 weeks ago

Melbourne, Victoria, Australia beBeeSupport Full time $75,000 - $85,000
Job Summary

This role offers a unique opportunity to provide high-level support to a visionary leader, driving growth and innovation across two dynamic organizations.

About the Role
  • Schedule Management: Command the Director's calendar, prioritizing meetings, site visits, and critical actions to optimize time usage.
  • Email Management: Manage the inbox, drafting responses, resolving issues, and ensuring timely follow-ups.
  • Operational Efficiency: Maintain CRM accuracy, track leads, and manage follow-ups to drive sales and client satisfaction.
  • Meeting Outcomes: Record, circulate, and follow up on action items to ensure seamless execution.
  • Procurement: Order fixtures, fittings, and appliances with precision, guaranteeing timeliness and accuracy.
  • Sales Growth: Prepare estimates, process orders, and ensure smooth client onboarding to drive business expansion.
  • Process Improvement: Continuously seek and implement efficiency enhancements that save time and elevate team performance.
About You
  • Experience: Minimum 4 years in senior administration, executive assistant, or sales support roles, showcasing expertise in complex schedule management and high-stakes communication.
  • Certifications: Proficiency in CRM systems and advanced MS Office skills, with strong written and verbal communication skills reflecting professionalism and authority.
  • Personal Qualities: Proven ability to maintain absolute confidentiality, handle sensitive information with discretion, and demonstrate a proactive, solutions-focused mindset.

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