Facilities Support Coordinator

2 days ago

Melbourne, Victoria, Australia beBeeFacilities Full time $56,700 - $70,720
Operations and Facilities Administrator

We are seeking a highly organized and detail-oriented professional to fill the role of Operations and Facilities Administrator. As an integral part of our team, you will be responsible for ensuring the smooth operation of our facilities and providing exceptional support to our stakeholders.

  • Main Responsibilities:
  • Support the maintenance of accurate systems and records, guaranteeing compliance with facilities and contractor regulations;
  • Assist with race day and event logistics, including coordinating and responding to facilities-related queries across various channels;
  • Ensure operational procedures and documentation are accurate and regularly updated;
  • Champion safety and compliance practices across plant, equipment, and operational activities;
  • Provide administrative support for the accreditation platform and assist in the coordination and scheduling of race day operations.
Requirements
  • A certificate III or IV in Business Administration, Facilities Management, or a related field (or equivalent experience);
  • Demonstrated experience in an administrative or coordination role within facilities, operations, property services, or venue management;
  • Strong working knowledge of administrative systems including purchase orders, records management, and basic financial processes;
  • Exposure to compliance processes, asset or equipment tracking, and safety documentation.
Key Skills
  • Understanding of venue operations, maintenance scheduling, and facilities administration;
  • Strong computer literacy, including proficiency in Microsoft Office Suite (Excel, Outlook, Teams);
  • Familiarity with operational systems such as Urbanise, LinkSafe, Integrity, and enterprise systems like E5 and ERPs;
  • High level of attention to detail in documentation, data entry, and record management;
  • Strong interpersonal skills to liaise effectively with internal stakeholders, external contractors, and operational teams;
  • Willingness to work flexible hours, including weekends and public holidays (race days and events).

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