Facilities Coordinator

4 weeks ago

Melbourne, Victoria, Australia JLL Full time

Join to apply for the Facilities Coordinator role at JLL.

Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

The Role

As a Facilities Coordinator, you\'ll be the helpful support person for our onsite client team. Your job involves helping employees with their day-to-day needs in the building and handling basic administrative tasks to keep things running smoothly. You\'ll be the friendly face people turn to when they need assistance, while also helping with various building management projects. You\'ll also help with larger building management projects across multiple locations (regional) to make sure we meet our service goals. Working onsite with our client in Notting Hill, Melbourne.

Key Responsibilities
  • Oversee and guide contractors delivering a diverse range of property and facilities services
  • Assess and allocate work received through a range of sources to contracted service providers and inhouse team members
  • Perform a range of facilities and asset management services, and minor maintenance and repairs as required to effectively supplement team resourcing.
  • Monitor and utilise work order management systems for a range of activities including maintaining database records, logging and tracking jobs and Work Order/Purchase Order management (Corrigo).
  • Build and maintain strong relationships with key site stakeholders and Client Branch management
  • Actively participate in a range of emergency, safety and business continuity planning and implementation activities
  • Under guidance of the Facilities Manager contribute to broader projects and activities requiring facilities and asset management involvement at a local site level
  • Ensure the client\'s needs are at the front of mind when making decisions
What you will bring

You will have previous experience in a Facilities Administration or Coordination role where you helped manage basic maintenance tasks. A customer-oriented attitude is essential as the ability for you to cooperate & work well with others to meet targets and support the team effectively as and when needed.

Experience checking what repairs are needed and arranging for them to be completed properly is important. You should also be comfortable using computer systems for everyday office work and keeping records.

What to expect from us

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.

If you have any questions about this role please reference REQ441086

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • General Business and Engineering
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