Facilities Coordinator

4 weeks ago

Melbourne, Victoria, Australia BGIS Full time
Soft Services Facilities Coordinator - Melbourne

Location: Melbourne, Airport Precinct

Company: BGIS, Aviation Client

Employment Type: Full-Time, Temporary (3-Month Contract), On-Site

Salary: $85,000 Pro Rata + Super

Overview

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking a proactive Soft Services Facilities Coordinator to oversee the day-to-day delivery of cleaning and other soft services at one of Australia's busiest aviation hubs. Reporting to the Facilities Manager, this role ensures that high standards of cleanliness, compliance, and customer service are consistently achieved in a fast-paced, high-profile environment.

This position is ideal for someone with excellent communication skills, strong stakeholder engagement ability, and a background in managing soft services contracts.

Responsibilities
  • Coordinate and oversee delivery of soft services including cleaning, pest control, gardens, grounds and waste management
  • Manage consumables and chemical ordering, usage reconciliation, and supplier coordination
  • Conduct and report on routine cleaning inspections, raising action items and ensuring follow-up
  • Facilitate BU meetings and prepare agendas/minutes
  • Prioritise and deliver month-end reporting requirements
  • Liaise with client representatives, internal teams, and vendors to ensure expectations are exceeded
  • Utilise work order management systems effectively to track, allocate, and report tasks
Education, Experience & Skills

Essential:

  • Experience in cleaning or soft services contract management
  • Strong communication and customer service skills
  • Confidence working with high-profile clients in a fast-paced environment
  • Proficiency with Microsoft Office Suite
  • Familiarity with Computerised Maintenance Management Systems (CMMS)

Desirable:

  • Background in facilities management within aviation, government, or large-scale commercial sites
  • Experience managing third-party vendor relationships
Workplace Flexibility & Benefits

This role is based on-site at Melbourne Airport with access to free parking and close to public transport. While this is a 3-month temporary position, it provides the opportunity to gain valuable experience with a high-profile client.

Additional benefits include:

  • Time off in lieu for any additional event-related hours
  • Supportive and professional team culture
  • Opportunity to showcase your skills in a visible and high-impact role
How to Apply

If you are an organised, confident, and customer-focused Soft Services professional, we'd love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

Applicants must have full working rights in Australia.

Apply Now

Join BGIS and be part of a workplace that values safety, diversity, sustainability, and innovation.

Explore more opportunities at


#J-18808-Ljbffr

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia Knight Facilities Management Full time $60,000 - $80,000 per year

    The Company Knight Facilities Management is a global leader in facilities support services, operating in 13 countries with over 5,000 employees. Since expanding into Australia in 2009, Knight FM has established a presence in all states and territories, delivering comprehensive FM services. We are committed to fostering workplace diversity and providing...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia Monash Health Full time $80,000 - $120,000 per year

    Join Monash Health's Facilities & Engineering Team - Planned and Reactive Maintenance Coordinator OpportunitiesAre you ready to play a vital role in keeping our hospitals running safely and efficiently? Monash Health is seeking two experienced and motivated Facilities Coordinators to join our dynamic Engineering & Infrastructure team - one focused on Planned...

  • Facilities Coordinator

    7 days ago

    Melbourne, Victoria, Australia Robert Half Full time $80,000 - $100,000 per year

    Facilities Coordinator - Permanent Role$80 - $85k + superMelbourne | Not for Profit OrganisationAbout the Company & RoleOur client is a NFP organisation providing support services across Australia. As a Facilities Coordinator, you will manage day-to-day maintenance requests, coordinate contractors, and support the smooth operation of a diverse property...

  • Facilities Coordinator

    12 hours ago

    Melbourne City Centre, Victoria, Australia Hays Full time $61,000 - $130,878 per year

    Your new company This government organisation plays a vital role in delivering essential public services across Victoria, with a strong emphasis on maintaining professional, safe, and operationally sound work environments for the community. With a developed precinct active in metro Melbourne, the organisation is seeking a dedicated Facilities...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia CDC Data Centres Full time $60,000 - $90,000 per year

    About us: Established in 2007, CDC Data Centres is Australia's leading operator of sovereign, secure, world-class data centre facilities. Headquartered in Canberra with multiple facilities in the ACT, NSW, VIC and New Zealand, CDC's diversified operations provide secure data centre configurations that support co-location, containerised and hyperscale compute...

  • Facilities Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia JLL Full time

    Join to apply for the Facilities Coordinator role at JLL. Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to...

  • Facilities Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia JLL Full time

    Join to apply for the Facilities Coordinator role at JLL.Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life a...

  • Facilities Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia BGIS Full time

    1 week ago Be among the first 25 applicantsOverviewSoft Services Facilities Coordinator - MelbourneLocation: Melbourne, Airport PrecinctCompany: BGIS, Aviation ClientEmployment Type: Full-Time, Temporary (3-Month Contract), On-SiteSalary: $85,000 Pro Rata + SuperAbout BGISBGIS is a global leader in integrated facilities management, delivering innovative and...

  • Facilities Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia BGIS Full time

    1 week ago Be among the first 25 applicantsOverviewSoft Services Facilities Coordinator - MelbourneLocation: Melbourne, Airport PrecinctCompany: BGIS, Aviation ClientEmployment Type: Full-Time, Temporary (3-Month Contract), On-SiteSalary: $85,000 Pro Rata + SuperAbout BGISBGIS is a global leader in integrated facilities management, delivering innovative and...

  • Facilities Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia BGIS Full time

    Soft Services Facilities Coordinator - Melbourne Location: Melbourne, Airport Precinct Company: BGIS, Aviation Client Employment Type: Full-Time, Temporary (3-Month Contract), On-Site Salary: $85,000 Pro Rata + Super Overview BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to...