High-Level Administrative Professionals Wanted
5 days ago
We are looking for highly skilled and experienced administrative professionals to join our team at the APS4 and APS5 classification levels.
The selected candidates will provide high-level support to Senior Executive Service (SES) staff, ensuring seamless workflow management, effective communication, and timely responses to requests.
Key Responsibilities:- Manage and coordinate SES office workflows, prioritizing tasks and deadlines, including diary management and resolving scheduling conflicts.
- Provide administrative support, managing meetings, briefings, events, and competing commitments.
- Draft, review, and edit correspondence, presentations, and reports on behalf of SES staff.
- Handle sensitive information with confidentiality and model ethical behavior and practices consistent with the APS Code of Conduct and APS Values.
- Work collaboratively with other Executive Assistants/Executive Officers and the broader business area.
- Offer secretariat support, including agendas, meeting minutes, and maintaining information resources.
- Undertake corporate and administrative support functions across the division, including procurement, accounts processing, project work, and analysis.
- Manage records using SharePoint, Microsoft Office, PDMS, TechOne, and other tools.
- Liaise with internal and external stakeholders on behalf of SES staff to ensure effective communication and strong relationships.
- Assist with data collation, tracking performance indicators, and preparing reports to support informed decision-making by SES staff.
At the APS4 level, you will manage the office and diaries of one or more SES Band 1. At the APS5 level, you will have experience in a previous EA or senior administration support role, managing the office and diary of one or more SES Band 2 or equivalent. You will mentor and support new staff members and assist Senior Executive Assistants when required.
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