Chief Project Coordinator

1 day ago

Melbourne, Victoria, Australia beBeeCoordinatortechnology Full time $72,000 - $99,900
Project Coordinator Role

We are seeking an experienced Project Coordinator to join our team. The successful candidate will have a strong background in project coordination and management, with expertise in Operational Technology, SCADA, Asset Management, or Oil & Gas.

The Project Coordinator will be responsible for scheduling activities in accordance with work plans, optimising time and resource constraints, and meeting the needs of all key stakeholders.

  • Provide Project Server support to Project Managers, maintaining registers and attributes
  • Creation and maintenance of project schedules in MS Project/Project Server
  • Advise on compliance and requirements for the B&T PMO to Project / Program Managers and assist PMs in meeting requirements
  • Support the Review process, working with PMO Analysts to ensure projects successfully gate on time
  • Assist with identifying, logging and tracking project risks and issues
  • Track project documentation and maintain the project document library, ensuring documents are named and stored according to the B&T Document Management Guidelines
  • Maintain the project's Deliverables Matrix and RASCI
  • Work with the IT Resource Analyst and Resource Managers to assist with the on and off boarding process for project team members, including organising desks and equipment
  • Take minutes for project team meetings, steering committee meetings and other project related meetings as required
  • Assist with the production of monthly project status reports

Key qualifications include:

  • Minimum 5 years of full time work experience
  • Experience acting as a Project Support Officer / Project Coordinator with expertise in OT (Operational Technology), SCADA, or Asset Management in the Utilities sector, or Oil & Gas
  • Advanced time management, prioritisation and organisational skills
  • Advanced written and verbal communication skills
  • Advanced interpersonal and collaboration skills
  • Intermediate knowledge of project management lifecycles, competencies and development methodologies
  • Intermediate financial tracking and reconciliation skills
  • Intermediate experience of stakeholder management and coordination
  • Intermediate influencing and conflict resolution skills
  • Intermediate presentation and facilitation skills
  • Intermediate decision making and adaptability skills
  • Basic understanding of financial management and accounting processes
  • Basic understanding of resource planning and capacity management
  • Exposure to Project Management methodologies such as PMBOK and Agile

Please note that only resumes highlighting detailed information about experience with the MUST HAVES above will be considered.

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