Administrative Assistant Opportunity in Melbourne

2 weeks ago

Melbourne, Victoria, Australia Herbert Smith Freehills Full time

We are seeking a highly skilled and customer-focused Administrative Assistant to join our team in Melbourne. As an integral part of our firm, you will provide timely and accurate support to our Legal Assistants, delivering high-quality work while managing deadlines and competing priorities.

This is a full-time permanent contract opportunity with a competitive salary range of AUD 60,000 - 80,000 per annum, commensurate with experience. We offer a supportive and inclusive work environment, flexible working arrangements, and a range of benefits including 26 weeks paid parental leave and a holistic wellbeing fund.

Key responsibilities include:

  • Providing administrative support to Legal Assistants, ensuring seamless delivery of tasks and projects;
  • Managing competing priorities, meeting deadlines, and negotiating alternate timeframes as needed;
  • Liaising with business services and other teams to coordinate urgent mail and courier requests;
  • Preparing files for archiving and managing returns and retrievals according to firm guidelines;
  • Assisting with internal and external practice group events and functions;

To be successful in this role, you will possess:

  • Impeccable attention to detail and excellent organisational skills;
  • Enthusiasm and proactivity in the workplace, with a willingness to learn and grow;
  • Previous customer service experience, preferably in a similar legal or professional services environment;
  • Strong knowledge of the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint);
  • Excellent written and verbal communication skills, with the ability to build effective relationships with stakeholders;

Herbert Smith Freehills is committed to diversity and inclusion, providing a safe and equitable work environment where all employees feel valued and empowered to perform at their best. We welcome applications from candidates of diverse backgrounds, including First Nations, LGBTIQA+, and neurodivergent individuals, as well as those of all ages, cultures, genders, and abilities.

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