Program Coordinator

7 days ago

Sydney, New South Wales, Australia Remote Staff Full time
Job Title: Program Coordinator

Job Summary:

We are seeking a highly organized and motivated Program Coordinator to join our team at Remote Staff. The ideal candidate will have prior experience in administration, excellent communication skills, and the ability to work independently.

Key Responsibilities:

  • Program Development:
    • Review and refine all programs and events to ensure they meet the needs of existing and potential users.
    • Develop new programs to address social and community needs around food preparation and delivery.
    • Engage with charity partners to maximize social delivery aims.
  • Customer Liaison:
    • Contact potential clients who have made event inquiries via our website or other sources.
    • Provide necessary information to assist in the booking process.
    • Communicate with clients regarding their bookings and liaise with sales and kitchen staff as required.
    • Maintain mailing and invite lists, including provision of pre and post-event summaries.
  • Events Coordination:
    • Become proficient in the use of all administration and event booking systems.
    • Ensure all events are entered into the event management system and kept current.
    • Communicate upcoming events to the Kitchen Coordinator and other relevant personnel.
    • Liaise with the Kitchen Coordinator on menu options and customer requirements.
    • Ensure all events are invoiced on time and provide clients with payment details.
    • Generate weekly calendar reports for management and kitchen staff.
    • Facilitate smooth running of events by liaising with kitchen staff and providing run sheets and event information.
    • Confirm event timing, details, and specific requirements with customers.
    • Participate in weekly planning meetings.
    • Ensure all recipes and ingredients are entered into the database and assist with food orders for functions.
    • Assist in sourcing suppliers and maintaining preferred supplier lists and pricing.
  • Administration:
    • Collate and submit supplier creditor statements.
    • Collate weekly invoicing summaries.
    • Submit invoices to accountants.
    • Assist with managing and reviewing accounts payable and receivable lists.
    • Perform general admin tasks, filing, and safe-keeping of documents.

Requirements:

  • Excellent communication skills
  • Ability to prioritize tasks
  • Ability to work with minimal supervision
  • Prior work experience in administration
  • Positive attitude
  • Team player
  • Ability to take ownership
  • Highly motivated

What We Offer:

  • Competitive salary and benefits package
  • A supportive and inclusive work environment
  • Opportunities for professional development and growth
  • The chance to make a meaningful impact in the community

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