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Administration Assistant

1 month ago

Bunbury, Western Australia NES Fircroft Full time
We are currently working with our tier 1 mining client, recruiting for an administrator to join them on an initial 12-month contract with the possibility of extension.

Primary Purpose:
To provide an expert service to both Project group and Functional Leads within Projects.

Responsibilities:

1. Diary support and meeting management for General Managers and Project Managers in Execution Phase;
2. SAP Concur expense processing for General Managers and Managers;
3. Travel booking requests/submissions as required by Projects including liaising with other travelling parties to ensure alignment of travel plans;
4. Liaise and support Project Managers as required in relation to their projects, including collaboration to ensure that Project support is across where the projects are at and ongoing next stages of projects, team meetings and agendas, minutes/team page updates/MOS Board support and maintenance;
5. Liaise and support functional leaders as and when required;
6. Prepare, collate and coordinate presentation packs for projects and functions, ensuring all contributors have been provided required materials;
7. Onboarding of new team members into owners' team;
8. Assistance with onboarding of delivery providers (EPCM/EPC);
9. Assist in coordinating and organising training relevant to projects or project personnel as required;
10. Develop and maintain standard administrative support process documentation, including the ongoing review of all procedures to ensure they are working effectively, and any process improvements identified and implemented;
11. Management of ICARE, Inbox, mail list and organising of upcoming events;
12. Liaise with CBRE regarding office requests and requirements for building management;
13. Process SES, Invoicing, Purchase Orders, Bank Guarantees, Docusign submissions and follow ups;
14. Establish good working relationships with EPCM Administrators;
15. Oversee the Contractor Management maintenance in Org chart;
16. Assistance with rollout and understanding of mobilisation process dependent on the project delivery model.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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