Administration Assistant/Receptionist

2 weeks ago

Bunbury, Western Australia Sommerville Legal Full time $55,000 - $70,000 per year

Part time | Opportunity for growth

We are a small, supportive law firm with a focus on family law, estate planning and estate litigation. We are committed to providing professional and compassionate legal advice to our clients.

We are seeking a Level 2 Administration Assistant to join us. The role is ideal for someone who is calm, organised, and confident in communicating with clients, while providing essential support to ensure the smooth day-to-day running of the office.

The ideal candidate will be someone who can communicate with clients in a calm and professional manner while supporting the day-to-day operations of the office.

Position Details

Part time

Tuesday to Friday, 9.30 am to 3.00 pm (some flexibility is available, with potential for increased hours depending on skills and capacity to take on additional duties).

Key responsibilities include:

  • Manage calendar and appointments.
  • Greet and communicate with clients in person and over the phone.
  • Perform general office administration, including filing, and data entry.
  • Formatting documents with accuracy and strong attention to detail.
  • Use Microsoft Office (Work and Excel) competently for document preparation and general tasks.
  • Ability to discuss invoices and accounts payable with clients.
  • Manage physical files and safe custody documents.
  • Provide general administrative support as required.

About You:

  • Excellent verbal and written communication skills.
  • A calm, clear and professional manner when dealing with clients, including those under stress.
  • Proficient in using MS Office, including Word and Excel.
  • Confident using Microsoft Office, including formatting documents and working with precedents.
  • Highly organised, with the ability to manage competing deadlines.
  • A willingness to learn and develop new skills.
  • Reliable, proactive, and team-oriented.
  • Committed to maintaining discretion, confidentiality, and professionalism at all times.

What we offer:

  • A welcoming, friendly small-office environment.
  • Covered on-site parking.
  • Training and support to develop your skills.
  • Opportunity to progress to a Level 3 Administration Assistant role, with associated salary growth based on performance.

As the first point of contact for our clients, your professional presentation, friendly phone manner, and interpersonal skills will be essential and highly valued.

Please note that the successful candidate will be required to provide a National Police Clearance.

How to Apply:

If you are enthusiastic, organised, and looking to grow your career in legal administration, we'd love to hear from you.

Please submit your resume along with a cover letter outlining your experience and suitability for the role.

Applications close 9 October 2025

Position anticipated start mid-October 2025

Job Type: Part-time

Pay: $29.00 – $35.00 per hour

Expected hours: 20 per week

Work Location: In person

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